Payroll Administrator

Job Description

We are seeking a Senior Payroll Administrator to serve as a key subject matter expert supporting end‑to‑end payroll operations for our Canadian workforce in Waterloo. This role is critical to ensuring payroll accuracy, legislative compliance, operational efficiency, and continuous process improvement across a multi‑province employee population.

• End‑to‑End Payroll processing.
• Lead the import, validation, balancing, and transmission of bi‑weekly payroll for 2,000+ multi‑province employees.
• Perform gross‑to‑net calculations, reconciliations, and payroll audits to ensure complete accuracy and compliance.
• Analyze payroll and general ledger data, investigate variances, and support reconciliation processes.
• Provide compliance and legislative expertise.
• Calculate overtime, statutory holiday pay, and other earnings in accordance with provincial employment standards.
• Prepare and submit statutory remittances and filings.
• Produce Records of Employment (ROEs) and support compliance audits as required.
• Support year‑end activities, including T4 preparation, reconciliations, and government reporting.
• Provide Employee & Case Management support.
• Process employee lifecycle transactions including new hires, terminations, leaves, status changes, and compensation updates.
• Manage payroll inquiries and escalations, providing clear, timely, and professional responses.
• Administer changes related to RRSP, TFSA, benefits, and banking.
• Review and validate HRIS integrations and inbound payroll files.
• Support payroll process enhancements, documentation, and continuous improvement initiatives.
• Collaborate with internal partners and external vendors to resolve system and data challenges.

• 5+ years of experience in a multi‑jurisdictional Canadian payroll environment (required).
• Proven experience processing payrolls of over 1,000+ employees (required).
• Canadian Payroll Association certification (PCP or CPM) or actively working toward completion.
• Diploma in Business, Accounting or a related field (asset).
• Advanced Microsoft Excel skills (analysis, reconciliations, reporting).
• Strong working knowledge of SAP payroll and/or ADP Global View.
• Solid understanding of Canadian employment standards, statutory deductions, and HR policies.
• Strong analytical and problem‑solving capabilities and attention to detail.
• Confident communicator with excellent written and verbal skills.

The salary range for this position is $31.95 - $53.25. The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.