Accounting Specialist

Job Summary

Support Staff employees, as defined by the Full-Time Support Staff Collective Agreement, will be given first consideration. This is a Hybrid position based in London, Ontario, with pay ranging from $34.60 to $39.93 per hour, Monday to Friday 8:30 a.m. to 4:30 p.m.

Payment Services plays a vital role within the College’s Finance team, supporting the effective, accurate, and secure processing of both payments and cash receipts across the institution. The team ensures vendors, customers, and employees are transacted with in accordance with established policies, regulatory requirements, and financial controls—enabling the College to operate smoothly and responsibly.

• Perform independent system‑routed reviews of payment transactions processed by accounting clerks.
• Approve ad hoc bank transactions and customer deposits (deposit or withdrawal for cash/check/EFT/wire, POS sale, card/online payments, refunds, or chargebacks). Identify trends, control gaps, or recurring errors and recommend corrective actions; escalates high‑risk or non‑compliant transactions to Manager.
• Ensure transactions comply with college policy, accounting standards, and regulatory requirements.
• Initiate settlement runs in Workday and Colleague to meet cash requirements and payee/supplier payment terms. Monitor and resolve rejected or returned payments.
• Respond to positive pay exceptions and banking correspondence; coordinate stale‑dated check review and issuance.
• Assist Manager with recommendations for improving Payment Services related accounting processes.
• Prepare commodity tax returns and act as a tax resource for the department.
• Prepare and review T4A analyses; correct T4A files throughout the year.
• Reconcile Finance Operations general ledger, sub‑ledger, clearing, and suspense accounts. Prepare corrective journal entries per GAAP and PSAS. Prepare monthly, quarterly journals, and year‑end working papers; assist with audit inquiries.
• Administer the College’s P‑Card program: create new cards, cancel cards, update limits or user information; assess cardholder compliance and follow up on exceptions.

• 3‑year diploma or degree in Accounting, Finance, or a related field.
• Must be enrolled in an accredited introductory‑level accounting program and progressing toward a professional accounting designation, such as CPA.
• Minimum 3 years’ experience in accounts payable and receivable processes, including reconciliation of sub‑ledgers and general ledger accounts.
• Proven ability to review and analyze financial transactions for compliance with policies, delegated authorities, and accounting standards.
• Familiarity with banking processes, including electronic payments, Positive Pay, and cheque/wire administration.
• Experience preparing journal entries, reconciliations, and year‑end working papers in accordance with GAAP or PSAS.
• Experience with ERP systems, preferably Workday.
• Experience with commodity tax (HST/GST) and T4A reporting is an asset.
• Strong background in internal control review, audit working paper preparation, or financial compliance within a complex or public sector organization.
• Demonstrated ability to interpret and apply financial policies, identify process risks, and recommend improvements.
• Proven collaboration and communication skills for working with cross‑functional teams and external auditors.

• Defined‑benefit pension plan (CAAT Pension Plan).
• Dental, disability, travel insurance and extended health coverage.
• Paid vacation and holiday entitlements, with scheduled college closures (Dec. 25 – Jan.
  1).
• Tuition and professional development opportunities.
• Family tuition program.
• Flexible work policy.
• Employee and Family Assistance Program.
  
  Subsidized maternity and parental leave.
• Prepaid leave/salary deferral plan.
• Corporate discounts through CAUBO.

Fanshawe College is an equal opportunity employer. We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.

Accommodation:
Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process. If a job applicant requires an accommodation during the application or selection process, the hiring manager and recruiter will work with the applicant to meet the needs. Requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to