Accounts Payable Coordinator

Accounts Payable Coordinator

Contract Length: 6 months

Location: Sarnia, ON

Schedule: Monday – Friday, 8hrs/day

We are seeking a detail-oriented Accounts Payable Coordinator responsible for the processing, tracking, verification, and payment of vendor invoices in accordance with established controls and procedures. This role ensures timely and accurate invoice processing while maintaining compliance with company policies. The ideal candidate will have strong analytical skills, attention to detail, and the ability to communicate effectively with vendors and internal stakeholders.

• Process and verify vendor invoices in line with company policies and procedures
• Perform rate verification on applicable invoices to ensure accuracy
• Prepare cash disbursement vouchers and wire transfer requests, ensuring all supporting documentation and approvals are obtained
• Ensure invoices are properly coded and documented in accordance with approved payables guidelines
• Maintain accurate records, including date stamping, invoice tracking, and audit logs
• Monitor contract expenditures and ensure compliance with contractual terms (primarily for non-drilling contracts)
• Analyze and track spend versus contract value, reporting variances and supporting corrective actions
• Identify and report any deviations or errors in the invoice registration process
• Maintain strong relationships with vendors, ensuring timely processing and communication
• Act as a point of contact for vendor inquiries, including payment status and proof of payment requests
• Support vendor onboarding, including registration, bank detail collection, and classification
• Ensure full compliance with internal controls, working closely with the Controls Coordinator when required
• Assist with preparation and execution of contract amendments, change orders, and extensions

• Bachelor’s degree in accounting, Finance, or related field
• 1-5 years of relevant accounts payable or finance experience
• Strong understanding of accounts payable processes and accounting systems
• Excellent command of the English language (written and verbal)
• Strong analytical, organizational, and problem-solving skills
• Effective communication and interpersonal skills
• Proficiency in Microsoft Office (Excel, Word, Outlook) and other business communication tools
• High attention to detail and ability to work within deadlines