Payroll Representative - Temporary​/Appendix D

Interested in growing your career at Fanshawe College?

Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position.

Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date: August 24, 2026

Campus

Location:

London, ON

Department: BCD1 Benefits & Compensation

Employment Group: Support

Pay Details: $34.60 Hourly

Worker Sub-Type: Fixed term (Fixed Term)

Time Type: Full time

Remote Type: Hybrid

Contract End Date: May 28, 2027

Hours of Work per Week: 35

This position is subject to the terms of Appendix D in the Full-Time Support Staff Collective Agreement.

Note: This is for 1 Temporary Full-Time vacancy to go no later than May 2027 (with possibility of extension). This position is Hybrid with in-person work based in London, Ontario. This position is deemed a critical replacement vacancy.

Payband :
This position is paid at Payband G, $34.60 - $39.93 per hour

Hours :
Monday to Friday, 8:30 a.m. to 4:30 p.m.

The Payroll Representative plays a key role within the Total Rewards Department, which supports a broad range of programs and services including payroll, group benefits and pension administration, compensation and job evaluation, as well as HR reporting and administration.

Within defined portfolios under the direction of the Senior Manager, Total Rewards and as part of a team, the Payroll Representative is responsible for processing payroll on a timely and accurate basis in accordance with legislation, collective agreements, policies and established practices and procedures. The Payroll Representative is the main point of contact for employees, departments and managers regarding payroll information and must be self directed in order to prioritize activities in a fast-paced environment with tight deadlines.

• Processes regular pay cycles (bi-weekly, bi-monthly) for salaried, and hourly employees

• Receives and organizes all documents and tasks required to process payroll information

• Reviews, analyzes and interprets all inputs to ensure the information is accurate and adheres to the collective agreements, college and governments policies, regulations and guidelines where applicable

• Inputs transactions not captured in Workday prior to processing payroll within the designated cut-off deadlines

• After the payroll has been calculated, the incumbent is responsible for verifying all changes and/or input that was processed and associated calculations to ensure accuracy. Payroll output is recalculated and verified again following any changes or corrections to ensure for accuracy

• Enter, adjust payroll deductions as required to ensure accuracy

• Accurately calculate, process, and validate payroll adjustments and inputs related to employee deductions (such as pension and group benefits) and earnings (including reduced workload and leave adjustments) to ensure accuracy

• Calculate and reconcile various payroll payments, including top-up amounts, retroactive pay, vacation payouts, recovery of over payments, and court-ordered garnishments, ensuring all transactions are correct and compliant.

• Process, calculate, transmit, and reconcile all payroll transactions with the College’s banking institution

• Prepare, reconcile and adjust T4’s

• Create Journal Entries and Year-To-Date payroll adjustments to record special payments

• Produce Records of Employment (ROEs) as required by legislation,…