Finance Administrator

Company:  All Terrain Property Maintenance Inc

Location:

London, ON (service area)
Job Type:  Full-Time
Wage Band:  $24.00 to $30.00 per hour (based on experience)
All Terrain Property Maintenance Inc. is hiring a full-time Finance Administrator to support day-to-day financial operations and bring structure to our internal processes across multiple divisions.
This is a hands-on, operational role suited for someone who thrives in a fast-paced environment and enjoys building systems, improving workflows, and creating consistency in financial practices.
This role is foundational to how the business operates today and will continue to evolve as we grow.
What You’ll Be Responsible For  As the Finance Administrator, you will:
Manage day-to-day financial administration using Quick Books Online and Dext
Process supplier invoices, receipts, and payment documentation with accuracy and consistency
Ensure all transactions are entered daily to support timely reporting and reconciliation
Accounts Payable   Own the full accounts payable cycle, including invoice intake, tracking, and organization
Prepare payments and maintain all supporting documentation
Build and maintain structured approval workflows across divisions
Ensure all invoices are reviewed and approved prior to payment
Follow up with managers on outstanding approvals, missing information, or discrepancies
Accounts Receivable   Manage accounts receivable follow-up, including weekly A/R aging reviews
Contact customers regarding outstanding balances and document all collection activity
Escalate overdue accounts where required
Cash Flow and Reporting   Maintain internal trackers and dashboards, including:  Invoice approvals
Payment status
Overdue receivables
Workflow bottlenecks

Support weekly cash flow tracking by updating expected inflows and outflows
Prepare monthly cheque run packages for leadership review and approval
Operations and Process Improvement   Maintain accurate vendor files, customer records, and supporting documentation
Support bank and credit card reconciliations as responsibilities grow
Identify and implement opportunities to automate and streamline financial workflows
Support expense management and bookkeeping automation tools
Administrative and Operational Support   Complete physical bank runs, including cheque deposits and payment processing
Support collection and handling of physical payments where required
Work across multiple divisions of the business, ensuring consistency in financial processes
What We’re Looking For   

Experience with Quick Books Online is required

Experience with Dext or similar tools is considered an asset
Bookkeeping or accounting experience, or relevant education/credentials
Strong organizational skills and attention to detail
Ability to build and improve processes, not just follow them
Comfort working independently in a fast-paced environment
Strong communication skills and confidence following up with internal teams and customers
Who You Are   You bring structure where there is ambiguity
You take ownership and follow things through to completion
You identify gaps and take initiative to improve them
You are comfortable holding others accountable to process and timelines
You care about accuracy, consistency, and doing things properly
Team Culture + Total Rewards  We’re building a team that values accountability, ownership, and continuous improvement. This role is central to strengthening how we operate as a business.
Pay that reflects experience and capability
Health benefits based on eligibility and tenure
Employee Assistance Program
Team events, recognition, and a supportive work environment
Opportunity to grow as the business and role expand

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