Finance Administrator

Company: All Terrain Property Maintenance Inc

Location: London, ON (service area)

Job Type: Full-Time

Wage Band: $24.00 to $30.00 per hour (based on experience)

All Terrain Property Maintenance Inc. is hiring a full-time Finance Administrator to support day-to-day financial operations and bring structure to our internal processes across multiple divisions.

This is a hands-on, operational role suited for someone who thrives in a fast-paced environment and enjoys building systems, improving workflows, and creating consistency in financial practices.

This role is foundational to how the business operates today and will continue to evolve as we grow.

As the Finance Administrator, you will:

• Manage day-to-day financial administration using Quick Books Online and Dext
• Process supplier invoices, receipts, and payment documentation with accuracy and consistency
• Ensure all transactions are entered daily to support timely reporting and reconciliation

• Own the full accounts payable cycle, including invoice intake, tracking, and organization
• Prepare payments and maintain all supporting documentation
• Build and maintain structured approval workflows across divisions
• Ensure all invoices are reviewed and approved prior to payment
• Follow up with managers on outstanding approvals, missing information, or discrepancies

• Manage accounts receivable follow-up, including weekly A/R aging reviews
• Contact customers regarding outstanding balances and document all collection activity
• Escalate overdue accounts where required

• Maintain internal trackers and dashboards, including:
  • Invoice approvals
  • Payment status
  • Overdue receivables
  • Workflow bottlenecks
• Support weekly cash flow tracking by updating expected inflows and outflows
• Prepare monthly cheque run packages for leadership review and approval

• Maintain accurate vendor files, customer records, and supporting documentation
• Support bank and credit card reconciliations as responsibilities grow
• Identify and implement opportunities to automate and streamline financial workflows
• Support expense management and bookkeeping automation tools

• Complete physical bank runs, including cheque deposits and payment processing
• Support collection and handling of physical payments where required
• Work across multiple divisions of the business, ensuring consistency in financial processes

• Experience with Quick Books Online is required
• Experience with Dext or similar tools is considered an asset
• Bookkeeping or accounting experience, or relevant education/credentials
• Strong organizational skills and attention to detail
• Ability to build and improve processes, not just follow them
• Comfort working independently in a fast-paced environment
• Strong communication skills and confidence following up with internal teams and customers

• You bring structure where there is ambiguity
• You take ownership and follow things through to completion
• You identify gaps and take initiative to improve them
• You are comfortable holding others accountable to process and timelines
• You care about accuracy, consistency, and doing things properly

We’re building a team that values accountability, ownership, and continuous improvement. This role is central to strengthening how we operate as a business.

• Pay that reflects experience and capability
• Health benefits based on eligibility and tenure
• Employee Assistance Program
• Team events, recognition, and a supportive work environment
• Opportunity to grow as the business and role expand