Payroll Specialist

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights.

We are seeking a Payroll Specialist to join our team in any of our offices.

• Independently administer biweekly full-cycle Canadian payroll processing for salaried and hourly employees, exercising sound judgment and accountability for payroll accuracy, compliance, and timeliness.
• Process regular and off-cycle payrolls including bonuses, retroactive pay, adjustments, and corrections.
• Validate payroll inputs such as new hires, terminations, leaves, benefit deductions, garnishments, and taxable benefits.

• Ensure compliance with all applicable federal and provincial payroll legislation and Employment Standards in multiple provinces including Quebec.
• Prepare, review, and reconcile statutory remittances including QPP/CPP, EI, QPIP, income tax, CNESST, Workers’ Compensation, and Employer Health Tax as applicable.
• Monitor legislative changes and recommend process or system updates to ensure ongoing compliance.

• Lead and support year-end payroll activities including T4/RL-1/T4A preparation, reconciliation, adjustments, and filings.
• Prepare payroll-related reports for Finance, Total Rewards, and internal or external audits.
• Reconcile payroll registers to the general ledger and resolve discrepancies in collaboration with Dayforce and Finance.

• In collaboration with Analyst, Total Rewards, ensure accurate payroll configuration within the HCM system including earning and deduction codes, payroll calendars, and tax settings.
• Ensure integrity, accuracy, and security of payroll data across payroll, time & attendance, benefits, and financial systems.
• Support payroll-related system testing, upgrades, and enhancements.

• Respond to employee payroll inquiries with professionalism, discretion, and timeliness.
• Provide guidance regarding pay statements, statutory deductions, taxable benefits, and year-end tax forms.
• Deliver a high standard of service while maintaining confidentiality of sensitive payroll information.

• Identify opportunities to improve payroll processes, accuracy, efficiency, and controls.
• Support documentation, internal controls, and audit requirements related to payroll.
• Participate in Total Rewards initiatives and cross-functional projects as required.

• Post-secondary diploma in Human Resources, Payroll, Accounting, or a related field.
• Minimum 5 years of progressive Canadian payroll experience, preferably in a complex or multi-jurisdictional environment.
• National Payroll Institute (NPI) PCP or PLP designation strongly preferred.
• Hands‑on experience with HCM/payroll systems, Dayforce experience is a strong asset.
• Strong knowledge of Canadian provincial payroll legislation and compliance, including Quebec.
• Demonstrated expertise in Canadian payroll legislation, with particular strength in Québec payroll compliance, including Revenu Québec requirements, RL‑1 reporting, QPP, QPIP, CNESST, and Québec Employment…