Executive Assistant to Senior Vice-President Academic

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Interested in growing your career at Fanshawe College?

Fanshawe College thrives because of its people. We foster a culture of excellence and see opportunities to turn potential into impact. Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.

Working at Fanshawe College Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience. Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position.

Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.

Posting Closing Date:

October 29, 2026

Campus

Location:

London, ON Department:

VPA1 Academic Services Employment Group:

Administrative Pay Details:$80,478.00 - $ Salary Worker Sub-Type:

Regular Time Type:

Full time Remote Type:

In-Person Contract End Date:

Hours of Work per Week:
37.5

Job Description:

Note:

This is for 1 Regular Full-Time vacancy. This position is deemed a critical replacement vacancy.

Why this Role is Important Reporting to the Vice President or member of the Executive Leadership Team (ELT), the Executive Assistant is a high-impact role providing expert-level administrative, project, and strategic support in a confidential and politically sensitive environment. This role is central to the effective operation of the executive office, requiring superior organizational skills, discretion, and proactive initiative. The Executive Assistant acts as an extension of their leader, proactively anticipating needs, managing complex calendars, coordinating high-level initiatives, and serving as a critical liaison across the institution and with external stakeholders.

How You’ll Make an Impact Executive Calendar & Communications Management Manage front-office interactions, greeting visitors and ensuring professional, tactful communication with executives, government officials, and external stakeholders

Manage and optimize the executive’s complex calendar, including scheduling high-priority meetings and engagements

Screen, triage, and prioritize incoming communications (emails, calls,correspondence), drafting and responding on behalf of the leader when appropriate

Monitor key deadlines and upcoming commitments to ensure the executive office is well-prepared and informed

Confidential & Strategic Administrative Support Manage confidential and high-stakes situations, escalating matters appropriately when needed

Handle sensitive negotiations and crisis management with discretion and sound judgment

Support executive decision-making by providing well-researched insights on sensitive issues

Prepare confidential briefing notes, reports, presentations, and correspondence with accuracy and discretion

Support governance and policy processes through timely documentation, meeting preparation, and strategic follow-up Maintain awareness of emerging priorities and provide research and insight to support executive decision-making

Oversee compliance with college policies, ensuring regulatory and institutional governance requirements are met Maintain deep knowledge of institutional policies, procedures, and strategic priorities

Meeting & Event Coordination Plan and coordinate internal and external meetings, leadership team sessions, board and committee meetings, stakeholder…