Department Assistant Mechanical Engineering

Support Mechanical and Mechatronics Engineering administration at the University of Waterloo using reception, organization, and communication skills in Waterloo.

This temporary, full-time Department Assistant supports the department’s daily operations and student-centered service environment. The position requires administrative experience, Microsoft Office Suite, Adobe Acrobat, and strong logistical coordination. You will manage communications, resources, meetings, digital updates, and operational requests while responding to changing priorities.

• Respond to general questions by telephone, email, and office visits
• Coordinate mail, supplies, printing, copying, keys, and parking passes
• Schedule meeting rooms, equipment, seminars, and special events
• Update website events, news, webpages, and contact details
• Submit facility maintenance requests and report emergencies promptly

• Post-secondary degree or diploma preferred, or equivalent experience
• One to two years of administrative, clerical, or reception experience
• Excellent interpersonal and written and oral communication skills
• Strong organization, attention to detail, judgment, and problem-solving
• Intermediate Microsoft Office Suite and Adobe Acrobat proficiency

Apply administrative coordination, reception, and digital maintenance skills supporting Mechanical and Mechatronics Engineering at Waterloo.