Coordinator, Global Mobility

Job Title

Coordinator, Global Mobility at Stantec

Join Stantec’s Global Mobility team as a Coordinator, supporting business travelers, temporary assignments, permanent relocations, and expatriate tax compliance across Canada, the United States, India, the United Kingdom, and Australia.

• Coordinate with external vendors and initiate tax, relocation, and immigration services.
• Prepare immigration, assignment, and relocation agreements for Stantec employees and partner closely with Talent Acquisition for new hires receiving relocation support.
• Coordinate tax payments associated with International Assignments as directed by the Global Mobility Tax Manager.
• Support the North American immigration team with case management and processes as required.
• Manage the Global Mobility inbox and review, assign, and manage all service request tickets received by the team.
• Prepare business travel letters for employees and support HR in checking visa and immigration requirements.
• Enter and maintain data in Stantec’s Human Resources Information System and Global Mobility files.
• Continuously review and update Global Mobility documents and resources as requested.
• Oversee vendor invoicing and related processes.
• Assist with Global Mobility data reporting and cost analysis.
• Support the Global Mobility team with related projects and day‑to‑day administration as needed.

• Attention to detail, strong research skills, and quick learning.
• Strong interpersonal, organizational, written, and communication skills.
• Ability to set priorities and manage workflow under strict deadlines and competing demands.
• Maintain confidentiality and handle sensitive information appropriately.
• Highly motivated, proactive, positive, and solution‑focused.
• Strong attention to detail and accuracy.
• Proactively resolve issues and improve processes.
• Work independently with minimal supervision.
• Adapt to ambiguity and reprioritize tasks in a fast‑paced environment.

• Minimum of 3–4 years of administrative support experience in a corporate environment.
• Certificate or Diploma in Office Administration, Business Administration, Human Resources, or equivalent education and experience.

Regular full‑time and part‑time employees (≥20 hours per week) have access to health, dental, and vision plans, a wellness program, healthcare spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax‑free savings account, life and AD&D insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Canada | AB | Edmonton

Regular, Full time, No Travel