Bilingual; English&French Information Officer

Position Overview

Adecco is hiring an Information Management Specialist for a full‑time contract opportunity in Shirley's Bay, Ottawa, ON. The role involves managing records and information systems, maintaining file plans and classification structures, supporting SharePoint environments, and ensuring compliance with information management policies and standards.

Schedule:

Monday - Friday

Employment Type:

Full‑Time | Temporary 18‑Month Contract

• Define and maintain data structures, data conversion strategies, and data conversion specifications
• Collaborate with users and Information Management Officers (IMO) to maintain and safeguard information repositories
• Identify opportunities to improve existing data structures based on user requirements and system performance
• Provide guidance to users regarding the efficient use of information and data resources
• Review and update file plans, classification structures, systems, tools, and information management practices
• Implement information management support tools and systems in compliance with established organizational standards
• Maintain, store, preserve, and manage organizational information assets
• Advise management and stakeholders on information management and recordkeeping best practices
• Provide guidance regarding information management processes, systems, and compliance requirements
• Coordinate information storage requirements and collaborate with Information Technology teams
• Support document and records management initiatives
• Analyze and report on the effectiveness of information management programs and standards
• Identify content management issues and recommend process improvements
• Provide expertise in recordkeeping, legacy records management, e‑record sustainability, and capacity‑building initiatives
• Support the implementation of recordkeeping policies, regulations, and legal requirements
• Draft and maintain Information Management Administrative Instructions and related documentation

• Must currently possess an active Secret Level Security Clearance
• Must be eligible to obtain a Controlled Goods Program (CGP) Clearance

• Post‑secondary degree in Information Technology, Computer Engineering, or an equivalent combination of education and experience
• Minimum 24 months of experience, within the last four years, analyzing, developing, modifying, and implementing information management or recordkeeping systems
• Minimum 24 months of experience, within the last four years, administering SharePoint Classic and SharePoint Modern environments
• Minimum 24 months of experience, within the last four years, providing advice and guidance related to recordkeeping policies, regulations, capacity building, legacy records management, and e‑record sustainability
• Minimum 24 months of experience, within the last four years, drafting Information Management Administrative Instructions
• SharePoint On‑Premises (2019 and Subscription Edition)
• SharePoint Online
• Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint)
• Minimum 24 months of recent experience working within a Windows 23H2 (or higher) environment
• Robust knowledge of information governance, records management, metadata standards, and content management practices

• Opportunity to work on a large‑scale information management initiative
• Gain valuable experience supporting enterprise‑level records and information systems
• Work with advanced SharePoint and information management technologies
• Long‑term contract opportunity with stability and meaningful project work
• Opportunity to apply expertise in records management, governance, and compliance