Asset Management Specialist

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job

Requisition  Type:

Full time Employee Group:

Staff Job Category:

IT Infrastructure and Systems

Employment Type:

Permanent Department:

Facilities - Documents and Digital Archives Hiring Range:$80,248.28 - $Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is Thursday, July 30, 2026 at 11:59PM.

Job Description:

Primary Purpose The Asset Management Specialist governs and manages asset data within the Computerized Maintenance Management System (CMMS) to ensure its quality, accuracy, and usability. This role supports data-driven decision-making for lifecycle planning and deferred maintenance prioritization, contributing to effective operational and capital planning for senior leadership in Plant Operations.

Key AccountabilitiesCMMS & Data Governance Leads the implementation, configuration, and optimization of the CMMS Asset Management module, serving as the functional Product Owner and subject matter expert.

Defines and maintains asset data standards, including naming conventions, tagging protocols, and asset classification hierarchies.

Establishes system configuration to support integration of asset data with related operational systems, enabling a seamless integrated view.

Oversees the migration of asset data into the CMMS, including data cleaning, validation, and migration of legacy asset information.

Monitors and maintains asset data quality and consistency.

Asset Registry Maintains a comprehensive and accurate asset registry within the CMMS.Coordinates (and occasionally performs) field verification activities to ensure alignment between recorded and physical assets.

Implements and maintains campus-wide asset identification and tagging processes to facilitate mobile data entry for technicians.

Documents and manages the asset lifecycle information, including installation dates, warranty information, condition, expected useful life, and disposal records.

Maintenance Integration Aligns asset records with preventative maintenance schedules, ensuring owner manual requirements are met, in collaboration with the maintenance team.

Develops and maintains processes to support asset condition assessments to assess the health of buildings and systems and update external databases as needed.

Develops linkages of inventory of spare parts to their respective assets in the system to streamline repair times and work with procurement software to align systems for spare parts inventory.

Supports integration of asset information with procurement and inventory processes.

Reporting and Compliance Develops and maintains reporting to support capital and maintenance planning, including reports on the Facility Condition Index (FCI) and deferred maintenance backlogs to support planning and budgeting.

Assists with regulatory compliance to ensure that all regulated assets are accurately tracked.

Identifies critical assets (e.g., a main transformer or data center chiller) and develops specific monitoring protocols within the system to prevent campus-wide outages.

Training and Improvement Develops training guides and delivers training sessions for tradespeople and technicians related to asset data processes and system use.

Provides ongoing guidance and support to system users.

Monitors and ensures data quality and updates standards and guidelines to address recurring issues and improve consistency over time, as required.

Identifies opportunities to improve asset data management and system use.

Required Qualifications Education Postsecondary  degree in mechanical, industrial, management engineering, or a related field, or an equivalent combination of education and experience

Asset management certification (e.g., PEMAC or SMRP) is preferred.

Experience Minimum 3 years of experience working with asset management or maintenance systems.

Experience working in a facilities, infrastructure, or maintenance environment is an asset.

Experience with computerized maintenance management and asset management systems and standard data tools.

Knowledge/Skills/Abilities Knowledge of asset…