MRO Parts Room Clerk

Dessert Holdings is the leading premium dessert company in the world. We craft artisanal, scratch‑made desserts at scale, combining culinary innovation with the finest real ingredients. With a rich heritage spanning seven distinctive brands, we bring unmatched expertise and tailored solutions to our Retail and Food service partners.

MRO Parts Room Clerk

This position is responsible for managing the flow of Maintenance, Repair, and Operations (MRO) spare parts through the Parts Room. The MRO Parts Room Clerk receives and inspects incoming parts, creates and maintains accurate records in the CMMS (eMaint), assigns and labels bin locations, issues and returns parts against approved Work Orders, and maintains inventory accuracy through replenishment, cycle counting, and disciplined CMMS transactions.

The position also sustains the visual organization of the Parts Room under 5S standards and understands related Quality Management Systems including SQF, HACCP, and GMP to ensure safety and quality.

• Verify and inspect all incoming deliveries against the Purchase Order and packing slip; tag and quarantine any item that is missing, incorrect, or damaged.
• Process and fully enter all received parts into the CMMS (eMaint) within 24 hours of delivery.
• Search the CMMS before creating any record to prevent duplicate part numbers; create new part records with complete, standardized descriptions and submit them to the Maintenance Planner and Manager for verification and approval.
• Receive physical quantities against the Purchase Order and file or scan packing slips and receiving documentation.
• Assign every part a permanent bin location using the standard coding format (AISLE‑BAY‑SHELF‑BIN) and the correct storage zone based on part type, size, and handling requirements.
• Apply bin labels and enter bin codes in eMaint, ensuring the physical label and the CMMS record match exactly before any part is stored.
• Never use temporary or unlabeled storage locations for stocked inventory.
• Generate, print, and apply compliant, scannable QR‑coded part and bin labels using eMaint or approved label templates.
• Maintain aisle, bay, zone, and safety signage, and replace damaged, faded, or unreadable labels within 24 hours.
• Perform daily 5S visual checks to keep the Parts Room organized, labeled, and free of clutter and obstructions.
• Issue inventory only by charging parts to an approved Work Order in eMaint; no part is issued without a valid Work Order number.
• Process returns only through approved Work Order modifications, inspect returned items, and route damaged or suspect material to quarantine.
• Enforce kit integrity: kits are issued, installed, and returned as complete units, with no partial kit issues or returns.
• Initiate replenishment based on CMMS Min/Max reorder points and create Purchase Orders in eMaint for transfer to D365.
• Perform cycle counts, prepare Missing Parts Reports for discrepancies, and post approved inventory adjustments using the correct reason codes.
• Maintain CMMS discipline by recording every issue, return, and adjustment in eMaint at the time of the transaction with the required references and reason codes.
• Comply with all food safety and quality systems (SQF, HACCP, and GMP) and safety rules, and perform other duties as assigned by the supervisor.

• Proficiency with a CMMS (eMaint preferred) for part record creation, inventory transactions, replenishment, and reporting.
• Ability to read and interpret purchase orders, packing slips, datasheets, invoices, and vendor catalogs to identify parts and verify shipments.
• Knowledge of standardized part‑naming and description attributes for MRO items (motors, bearings, belts, fasteners, seals, lubricants, and electrical/electronic components).
• Understanding of bin‑location coding and storeroom zoning (AISLE‑BAY‑SHELF‑BIN) and the discipline to keep physical locations and CMMS records matched exactly.
• Working knowledge of 5S methodology and visual workplace organization standards.
• Ability to operate label printers and barcode/QR scanners and to produce compliant, scannable labels.
• Strong attention to detail with a high standard for data…