Purchasing Administrator- Contracts

Summary

The primary role of the Purchasing Administrator – Contracts is to be responsible for preparing, reviewing, and managing contracts to ensure compliance with company policies, legal requirements, and business objectives. This role supports multiple departments by maintaining contract records, monitoring contract performance, and mitigating contractual risk.

• Draft, review, and administer contracts, amendments, and change
• Reviewing and complying with Balfour Beatty owner’s agreement requirements with subcontracts and purchase orders where
• Ensure contracts comply with legal, regulatory, and internal policy
• Maintain accurate and organized contract files and
• Exercises due diligence prior to the subcontract award with regard to the subcontract capacity, backlog position, financial condition, past performance, and safety performance by using our Risk Mitigation
• Addresses all subcontractor inquiries related to contractual language, financial qualification, and insurance requirements in a professional and timely
• Assist in developing and improving the contract management process and templates.
• Strong understanding of contract terms, legal language, and compliance requirements.
• Organizes and maintains department filing system for easy onsite storage and retrieval.
• Coordinates and participates in department
• Maintains confidentiality with sensitive or proprietary information on behalf of managers/executives.
• Lead training of project teams to ensure compliance with company policies and procedures regarding the contract
• Communicates with Subguard Analyst, Risk Manager, Subcontractors, Project Managers, and other site employees to coordinate completion of
• Performs other related duties as

High school diploma required (associate’s degree a plus) and 2-4 years’ experience in a general/clerical office setting; commercial construction industry experience

• Minimum of 2 years’ experience with contract administration
• Excellent attention to detail and organizational
• Strong written and verbal communication
• Ability to manage multiple contracts and deadlines
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple
• Communicates well and creates effective customer-focused relationships with all organization
• Makes decisions under tight deadlines with composure, occasionally with incomplete
• Acts in a manner of integrity that shows support for the company, its values, and the employees, while maintaining constant focus on meeting/exceeding customer requirements and
• Strong computer skills in word processing, spreadsheet, scanning, database, and presentation software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office, Outlook).
• Working knowledge of Procore, Smart Sheet, and Blue Beam is

The majority of the work is completed in an office setting at the Division’s main office.

• Periodic meetings at off‑site locations may

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

Balfour Beatty US is an industry‑leading provider of general contracting, at‑risk construction management and design‑build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that…