Accounts Payable Coordinator

Vertex Associates have partnered exclusively with a prestigious arts organisation based in central London who are looking for an Accounts Payable Clerk. This is a hybrid role with 2-3 days a week in the office.

This is an important part of the Finance Team’s work, the Accounts Payable role is responsible for the end-to-end Accounts Payable function, ensuring timely and accurate processing of supplier invoices and ownership of the fortnightly payment runs.

The role acts as the primary point of contact for suppliers, manages company credit cards and related expenditure, oversees office stationery supplies, and is the lead administrator for the Accounts Payable system, ensuring it is effectively managed and used across the organisation.

• Own the full Accounts Payable process, from receipt of invoices through to payment and reconciliation
• Process supplier invoices accurately and promptly, ensuring correct coding and approvals
• Maintain supplier records and ensure up-to-date payment details
• Prepare, review, and execute fortnightly payment runs, ensuring deadlines are met
• Reconcile supplier statements and investigate and resolve discrepancies
• Monitor aged creditor balances and follow up on outstanding items in AP System
• Monitor system efficiency and recommend improvements to processes
• Manage company credit cards including issuance, monitoring, and controls
• Ensure timely submission, coding, and reconciliation of credit card transactions
• Support staff with credit card and expense queries
• Assist with month-end processes related to Accounts Payable
• Support audits by providing documentation and explanations
• Maintain accurate financial records
• Any other duties that may be reasonably be requested

• Minimum of 2 years’ experience in an Accounts Payable role
• Experience owning payment runs and supplier management
• AAT qualified or part-qualified (or equivalent)
• Strong attention to detail and accuracy
• Confident communicator with supplier-facing experience
• Good knowledge of accounting systems and Excel
• Numerate and the ability to consistently work to a high level of accuracy in a calm, professional manner
• Highly organised and able to consistently meet deadlines
• Confident and able to work effectively with a wide range of people

Vertex Associates Limited acts as an employment business for temporary positions and an employment agency for permanent positions. Vertex Associates is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data