Accounts Payable Assistant

Accounts Payable Assistant (Temporary Contract)

Location: Moorgate, London (Hybrid – 3 days in the office)

Start Date: ASAP

We are seeking an experienced Accounts Payable Assistant to join a busy and supportive finance team on an initial 3-month contract. This is an excellent opportunity for a detail-oriented finance professional who thrives in a fast-paced environment and enjoys working collaboratively within a high-performing team.

The successful candidate will be responsible for supporting the end-to-end accounts payable function, managing supplier queries, processing invoices, and ensuring the smooth operation of daily AP activities.

Accounts Payable Administration

• Manage a high-volume Accounts Payable inbox, distributing invoices and queries to the appropriate team members.
• Search and retrieve historical invoices via Outlook Online when required.
• Escalate supplier account issues and unresolved queries to the Accounts Payable Manager.
• Process supplier and subcontractor invoices and credit notes through Basware
• Open, sort and distribute incoming finance post.
• Respond to supplier and internal queries via telephone, email and face-to-face communication.
• Perform CIS checks for subcontractors.
• Support the completion and submission of CIS returns.
• Reconcile supplier statements and investigate discrepancies.
• Upload payment runs and support weekly payment processing activities.

Process Support

• Manage invoices for Tier 1 contingent worker provider by:
• Sending invoices to Basware
• Marking completed invoices accordingly
• Filing documentation within designated folders
• Ensure invoices requiring processing are completed by end of day Tuesday to meet weekly payment run deadlines.
• Provide ad hoc support across the Accounts Payable team as required.

• Minimum 2 years' experience working within an Accounts Payable function.
• Experience processing high volumes of invoices accurately and efficiently.
• Strong attention to detail and excellent numerical skills.
• Ability to work independently, manage competing priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Outlook and Microsoft Office applications.
• Previous experience using Basware is highly desirable.
• Knowledge of CIS processes and subcontractor payments would be advantageous.

• Organised and proactive approach to work.
• Reliable and accountable.
• Team-oriented with a willingness to support colleagues.
• Positive attitude and strong customer service mindset.
• Comfortable working in a fast-paced environment with changing priorities.