Accounts Payable Assistant - FTC

Job Description

Here at ASOS, working in Accounts Payable means working collaboratively with the business to deliver our mission. The Accounts Payable Assistant plays a key role within the Finance department. Simply put, the role of ASOS Finance is to build and protect business value. As a team, we enable ASOS to be its best self by:

• Implementing brilliant processes and controls, leveraging lean, automation and data science
• Ensuring ASOS delivers its short‑term goals
• Building a leading team and defining new ways of doing finance
• Supporting our culture by championing Diversity, Equity & Inclusion strategies.

We love people who are as passionate about our journey as we are, who have initiative and who embrace change. If this sounds like you, we’d like to hear from you!

• Invoice Processing: matching receipted POs with supplier invoices.
• Ensuring vendors follow ASOS invoice policy.
• Review and clearing down of unapproved invoices.

• Preparation of weekly multi-currency payment runs.
• Ensuring prompt payment for all suppliers; aim for 100% paid on time.

• Maintaining and cultivating both internal and external stakeholder relationships.

• Review any accounts with debit balances, requesting refunds where appropriate via email and telephone calls.
• Review and investigate unallocated payments.

• Reconciliations for key supplier accounts on a regular rotational basis to ensure accounts are up to date and management has visibility of any pending issues.
• Review and clear aged goods received not invoiced (GRNI).

• Ensuring master data is up to date and changes are requested following company fraud policy.
• Archiving all inactive accounts.
• Investigating vendors with a low POT% and collaborating with both internal and external stakeholders to increase paid‑on‑time %.
• Investigating vendors with a low auto‑match rate and collaborating with both internal and external stakeholders to increase auto‑match rate.

• Assisting with the production of weekly KPI reporting.
• Liaising with AR dept on contra discrepancies.
• Liaising with auditors during year‑end process.
• Supporting our culture by championing Diversity, Equity & Inclusion strategies.

We believe being together in person helps us move faster, connect more deeply, and achieve more as a team. That’s why our approach to working together includes spending at least three days a week in the office. It’s a rhythm that speeds up decision‑making, helps ASOSers learn from each other more quickly, and builds the kind of culture where people can grow, create and succeed.

• Experience on a global scale (desirable) dealing with purchase orders and high‑volume invoicing ideally within the retail sector.
• Excellent analytical and problem‑solving skills.
• Proficient in ERP systems and accounting software.
• Experience using Dynamics 365 is desirable.
• Ability to adapt to change and drive process‑improvement initiatives.
• Works well under pressure.
• Can‑do positive attitude and a team player.

• The ability to influence immediate internal stakeholders to generate positive outcomes.

• Business partnering experience.
• Intermediate skills in Excel.
• An ability to determine insightful observations from detail for management attention.
• A proven ability to plan and prioritise own workload to meet tight deadlines and to take initiative.

• Excellent written and oral communication skills.
• Strong relationship‑building skills.
• The ability to collaborate and work in a fast‑paced environment, adapting to rapid change.

• Employee discount (hello ASOS discount!).
• Employee sample sales.
• 25 days paid annual leave + an extra celebration day for a special moment.
• Private medical care scheme.
• Fixed annual payment in addition to your salary each year; it’s just an extra thank you from us.
• Opportunity for personalised learning and in‑the‑moment experiences that enable you to thrive and excel in your role.

Why take our word for it? Search #InsideASOS on our socials to see what life at ASOS is like.