Accounts Payable Assistant

Location: Greater London

Accounts Payable Assistant

Full-time, 37.5 hour / week, permanent
Office-based
£28,000 - £29,000 per annum

About Us

Verity Accountants Limited is one of the UK’s largest specialist providers of limited company accountancy services to companies, contractors and freelancers. Our vision is to provide ethical accounting by creating a workforce of high competent individuals to deliver essential services and drives excellent outcomes to all our customers. We are organisation with aims to facilitate an improvement in social development and human services.

Our goal is to simplify your business life through taking care of your accounts and freeing up your time so you can focus on the things you enjoy. We work from a social justice perspective that includes the principles of access, participation and the right to equality and equity for all.

Our Services

We offer the following services through our tiered accountancy packages which include: earnings maximisation, IR35 review service, company formations, VAT management, business insurance*, bookkeeping, management accounts and accounting training.

Accounts Payable Assistant

Key Responsibilities

Accounts Payable is the department that handles company costs and expenses. Professionals who work in this business function are responsible for keeping business operations funded. They receive invoices from company suppliers and other cost of goods sources and account for them individually. Invoices are put against project revenues to gauge successfulness, against department incomes to measure performance, and against company sales to determine profitability.

Acts as gatekeeper between revenues received and what revenues actually go out. Accuracy is critical, as is the ability to gauge discrepancies and evaluate opportunities for lowering costs.

What you will be doing

* Establish payment cycles, taking advantage of preferable terms when applicable

* Payslips and purchase orders, remit payments, retaining receipts of transactions, reconcile transactions and correct any discrepancies

* Assess purchase orders comparable to the project, department, and company forecasts

* Evaluate performance and make suggestions to cut costs

* Negotiate service and payment terms for purchase orders, develop relationships with suppliers and implement supplier lists/contacts

* Audit accounts payable operations to make sure invoices and receipts are properly coded

* Charge expenses to accounts and cost centres and control petty cash spending, verify vendor accounts, pay vendors, and resolve purchase orders, invoices, or payment discrepancies, issue purchase order amendments and stop payments

* Monitor payroll expense claims, including salary advances and overtime payments, manage and maintain payroll and employee incentives, reconcile account transactions with the general ledger

* Perform record keeping and prepare financial reports

* Communicating with relevant suppliers to process invoicing or payment queries

* Attaching the correct documentation to invoices and reconciling purchase orders to in voices received

* Ensure that payroll has been submitted to HMRC on time and VAT submissions are made on time

* Posting invoices and credit notes and ensuring they’re coded correctly in the system

* Preparing monthly supplier statement reconciliation

* Dealing with external and internal queries by phone and email from client company rep representatives, preparing and processing supplier payments and ensuring that all payments are signed off

* Ensuring that all accounts payable activities comply with relevant financial policies and procedures

* Investigating and resolving outstanding creditor items

Accounts Payable Assistant Requirements

* A bachelor’s degree in accounting, finance, or a closely related field is - essential

* Accounts payable experience of at least 1 year - essential

* Sage 50 familiarity a big plus

* Ability to use Microsoft Office applications such as Excel and Word and accounting software familiarity

* A strong work ethic is required

* Self-starter with strong organisational skills along with the ability to adhere to normal filing processes

* Communication skills and collaborative abilities as well as…