Accounts Payable Assistant

Vertex Associates are proud to be partnering with a global travel business in hiring an Accounts Payable Assistant to join their team on a permanent basis. This position will require full time office attendance during probation before moving to a hybrid model.

• Take ownership of processing supplier payments for the division, ensuring all payments are made accurately and within supplier deadlines to prevent booking cancellations or disruption to customer travel
• Process purchase invoices promptly and accurately, ensuring all invoices follow the appropriate approval process within the shared service environment
• Prepare and process supplier payment runs, ensuring all required approvals and supporting documentation are in place before payment
• Post daily payments into the accounting system and complete regular payment reconciliations to ensure financial accuracy
• Monitor and manage the Accounts Payable inbox daily, responding to supplier and internal queries in a timely manner
• Reconcile supplier accounts, resolve payment queries and maintain positive working relationships with suppliers, vendors, and Independent Contractor’s.
• Reconcile and post company credit cards, including Barclaycard, Virtual Cards and AMEX transactions
• Provide support across the wider Accounts Payable function for other UK entities during periods of increased workload, annual leave or business demand
• Assist in managing the aged creditors ledger, ensuring outstanding balances are reviewed and resolved in line with company policy
• Assist with internal and external audits by providing accurate financial records and supporting documentation
• Provide administrative and financial support to the wider Finance team as required

• Minimum of 1 years experience in an accounts payable role
• Experience of working in the travel industry (specifically cruises) is advantageous
• Dolphin or Net Suite experience is desirable
• Strong organisational and time management skills
• Ability to manage multiple tasks and meet deadlines
• Strong verbal and written communication skills
• Excellent attention to detail and ability to maintain accurate financial records

Vertex Associates Limited acts as an employment business for temporary positions and an employment agency for permanent positions. Vertex Associates is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training.