Bookkeeper

Bookkeeper — the company

Location:

London. All 3 days in office for the first three months. From month 4, 1 day per week remote once the agreed targets are being met.

Shape:
Part-time, 3 days per week. Permanent or contract - both considered.

Salary: £30-34k FTE equivalent, pro-rata (£18-20.5k at 3 days). Contract equivalent £150-200 per day.

Reports to:

Financial Controller (interim: Managing Director)

Start:
As soon as available

About the company the company is a content-led events and production company: [Anywhere But A Club.]

We create high-impact experiences in unexpected locations, capture them, and turn them into content. Combined global audience of 425,000+. We work with brands, record labels and artists - around 100 events a year across brand activations, artist pop-ups, hard-ticket shows, house parties and festival takeovers.

The role

The Bookkeeper is the company's day-to-day finance function: reconciliation, purchase-order matching, receipt capture, invoicing, debtor chasing and payroll preparation.

The defining feature of the job is that every pound has to land against an event. the company's core financial object isn't the month - it's the project. Each event carries a code (YYMM-Owner-Event-City) that runs from Hub Spot through Xero, Teamwork and the purchase-order flow. Coding transactions to that project is not admin; it's the thing that makes per-event profitability computable.

It is the single most important part of this role.

This role prepares, never approves. All payment runs are approved by the Managing Director, with the CEO approving above an agreed threshold.

• Match supplier invoices to their purchase order in Xero. This is a manual link, and it is the control that stops us paying more than we agreed.
• Enforce the PO rule at the front door: any commitment of £500 or more needs a PO, and an invoice arriving without a PO number goes back to the supplier rather than into the ledger.
• Prepare payment runs for approval. Nothing leaves the business without a bill, a PO and a sign-off.
• Reconcile supplier statements monthly against our purchase ledger — the check that catches duplicate invoices and payments before they're made.
• Maintain the purchase ledger and keep the aged creditor position accurate.

• Bank and card reconciliations kept current within 48 hours, including Revolut Business card spend against Xero tracking categories.
• Every reconciled line matched to a real source document. A line that reconciles without a bill behind it is an exception to raise, not a box to tick.
• Code every transaction to the correct project code and tracking category. Chase the team when a code is missing rather than guessing one.
• Keep the suspense and uncoded accounts at nil by month-end.
• Produce a weekly untagged-spend report, by spender, and drive it to zero.

• Chase and capture missing receipts to a 98% target. This is a cash exercise, not a filing one — every missing VAT invoice is input VAT we can't reclaim.
• Flag transactions carrying no VAT treatment where the supplier is UK VAT-registered.
• Prepare the VAT return workings for the external accountancy firm, who own submission.

• Raise client invoices within 48 hours of the billing trigger, coded to the project.
• Own debtor chasing end to end — a consistent cycle, escalated when it stalls, so nobody else in the business is carrying it.
• Match incoming receipts to the right invoice and contact. Money that arrives against the wrong customer looks identical to money that never arrived.
• Keep sales invoice sequencing clean — anything voided or reissued carries a recorded reason.

• When a project closes, produce its final position:…