Accounts Payable Assistant

Reporting To: Accounts Payable Team Leader

Contract Type: Temporary maternity cover

Location: London (hybrid working - 3 days in office)

Berry Bros. & Rudd is more than 300 years old, but we never stand still. As the world’s best and most trusted fine wine and spirits merchant, we are committed to helping our customers drink better, now and in the future. A career at Berry Bros. & Rudd is a unique and rewarding experience, combining the rich background of centuries of history with a modern family-owned culture, built on ambitious plans and with people at its heart.

The business purchases stock for resale to customers (wine and spirits) and also ancillary goods and services essential for our general business operation.

The Accounts Payable team ensures the business adheres to purchase to pay principles for both stock and non-stock items. All purchases should be with an approved vendor and subject to a 3-way matching process between the purchase order, goods receipting and the vendor invoice. Our measure of success is simple - we pay for what we ordered, and our vendors are paid within the agreed terms.

• Internal: (AP side) you will work cross functionally with all business units that require ancillary goods and services, including department Heads, PO raisers and approvers
• External:
  Communication with vendors by phone or email.

Your main activities will support weekly cycle of the AP vendor payment run :

• Posting invoices for GNFR (Goods not for Resale)
• Dealing with purchase orders, querying if not correct
• Reconciliations of supplier Statements
• Ensuring the AP email box is reviewed daily and queries are dealt with or assigned
• Ensuring new vendors are set up promptly and correctly along with verbal validation on any amendments to current vendors
• Supporting Weekly vendor payment runs BACS, SEPA and international
• Approving new vendors (segregation from vendor set up)
• Assisting with month end close by work day 2, ensuring postings are made in the appropriate period.

Our main key performance indicator is Payment Practices – a measure of how promptly we pay our vendors within agreed terms.

Experience / Achievements

• Experience of working within account payable environment
• Able to follow processes, with great attention to detail and an appetite to follow up on queries
• Proven record of going the extra mile to deliver exceptional service levels for customers or stakeholders
• SAP Hybris E-commerce
• Good MS Office and Excel skills
• Work experience within High Net Worth / Private Client environment

Your Skills, Knowledge and Behaviours

• Confident, authentic personality who can remain calm and balanced under pressure
• Work cooperatively within a team
• High degree of accuracy, attention to detail with an inquisitive mind
• A positive attitude and highly organised
• An advocate of spend disciplines
• Excellent problem-solving skills
• Embrace new challenges and a mindset to improve existing processes

We support our colleagues with a wide range of benefits:

• 1 Personal Day
• Private Medical cover & Health plan
• Life Insurance
• Pension
• Employee Assistance Programme (EAP)
• generous Employee discount (up to 40% off products)
• and many more.

N.B. We reserve the right to close a vacancy before the closing date in the event of an overwhelming response or a change in business priorities.