Accounts Assistant

Hybrid

At

Level: 3

Salary band: £32,000–£36,000

Location:
Hybrid

At Automata
, we're on a mission to transform how scientists work by making automation accessible to every lab in the world. We believe that by giving labs the power to automate, we can unlock discoveries that will shape the future of life sciences—from diagnostics and drug discovery to synthetic biology.

But we’re more than just a company disrupting the industry—we're a team of innovators, problem-solvers, and creators passionate about empowering scientists. Our LINQ platform combines hardware and software to streamline workflows, making lab automation fast, flexible, and affordable. This means our customers can focus on groundbreaking research, while we take care of the rest.

• Impact:
  Your work will directly contribute to advancements in science and medicine, supporting labs around the globe as they push boundaries in research and innovation.
• Innovation:
  You’ll be part of a team solving complex problems (seriously, no one else has figured out how to do this yet), using cutting-edge technology (we have robots).
• Growth:
  We invest in our people. Whether through hands‑on experience, professional development, or collaborative projects, you’ll grow both professionally and personally.
• Community:
  Join a diverse, passionate team that values collaboration (golf on a Thursday, Soccer once a month, movie nights whenever we fancy it).

We’re looking for an Accounts Assistant to take ownership of our day‑to‑day Accounts Payable function, alongside core financial reporting and reconciliation duties.

This is a permanent role suited to someone with previous accounts experience who thrives on accuracy, organisation and keeping a fast-moving finance function running smoothly. You’ll manage the end‑to‑end supplier payment cycle, support month‑end processes and help maintain strong financial controls across a multi‑entity, technology‑led business.

This is a great opportunity for someone looking to build a broad, hands‑on finance skillset within a fast‑paced, forward‑looking environment.

• Financial Reporting and Reconciliation:
  Complete monthly bank reconciliations and aged receivables reconciliations, ensuring compliance with month‑end and year‑end closing procedures.
• Accounts Payable:
  Own the end‑to‑end Accounts Payable process across all entities, from invoice receipt through to payment. This includes three‑way matching, invoice coding, supplier statement reconciliation and query resolution.
• Supplier Payments:
  Prepare and process weekly and monthly supplier payment runs, obtain the appropriate approvals and maintain the Aged Payables report, flagging any overdue or disputed items.
• Employee Expenses:
  Process employee expense claims in line with company policy, including validating receipts and applying the correct coding.
• Intercompany and Ledger:
  Support the management of intercompany payables and recharges across our UK, US and German entities, investigating and resolving any variances.
• Cashflow and Overheads:
  Update the weekly and monthly cash transactions file to support cashflow forecasting, and produce departmental overhead reports to assist with overhead forecasting.
• Compliance and Documentation:
  Maintain organised and complete documentation for audit purposes, assist with audit requests and help update company policies and process notes to support strong internal controls.
• Systems and Process Improvement:
  Help clean up and improve our finance and payment systems, identifying opportunities to make the Accounts Payable function more efficient.
• Customer Invoicing:
  Invoice customers in line with signed contracts, complete customer credit checks and update the weekly Aged Debtors report.

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