Client Accounting Coordinator

Responsibilities

• As a Coordinator, Client Accounting, you will be responsible for maintaining accurate booking data, supporting invoicing processes, managing payment allocation, and assisting with collections activity. You will work closely with agents, assistants, buyer & client teams, and finance partners to ensure that information is complete, accurate, and actioned in a timely manner
• You will act as a key point of contact for day-to-day queries, providing clear and professional support to internal stakeholders while helping to ensure smooth operational delivery across the deal lifecycle
• Maintain accurate and up-to-date client booking information within internal systems, ensuring completeness and data integrity
• Review booking submissions and raise client invoices in accordance with agreed deal terms, both on an ad hoc and scheduled basis
• Allocate and process incoming client payments, liaising with Cash Management to ensure accurate application to bookings
• Proactively track and follow up on outstanding receivables, supporting timely collections and resolution of discrepancies
• Prepare artist statements and supporting financial documentation
• Respond to client, agent, and buyer queries in a timely and professional manner, providing clear and accurate information
• Prepare and distribute regular reporting to agents to support forecasting, collections, and performance insights
• Participate in regular check-ins with agents and assistants to ensure alignment on booking and financial data
• Support month-end close activities, ensuring completeness and accuracy of revenue and cash application
• Contribute to process improvements and operational initiatives as required
• Provide coverage for team members during periods of leave, ensuring continuity of service and delivery
• Support ad hoc requests and projects as required by the team and wider business

• Proficiency in Excel and Outlook
• Experience with Net Suite, OPAL, or similar systems preferred
• Experience working in a fast-paced, high-volume environment
• Entertainment, media, or agency experience is advantageous but not essential
• Excellent communication skills, with confidence working directly with stakeholders across all levels
• Previous experience in accounting, finance operations, or a similar commercial support role
• Strong attention to detail and ability to manage multiple priorities
• Strong organisational and problem-solving skills