Purchase Ledger Administrator

As Purchase Ledger Administrator, you will be responsible for managing supplier invoices, maintaining creditor accounts, supporting payment processes and ensuring strong financial controls are maintained across the hotel. Working closely with the Director of Finance and hotel departments, you'll help ensure the purchase ledger remains accurate, well-organised and audit-ready. This is an excellent opportunity for someone with strong attention to detail who enjoys working in a structured finance environment while building positive relationships with suppliers and internal stakeholders.

What you'll be doing...

• Processing, coding and posting supplier invoices accurately and promptly.
• Ensuring purchase orders, goods received notes and approvals are completed before invoices are processed.
• Maintaining accurate and well-controlled aged creditor balances.
• Reviewing aged creditor reports and investigating overdue balances, debit balances and unallocated items.
• Completing monthly supplier statement reconciliations and resolving invoice, credit note and payment discrepancies.
• Responding professionally to supplier queries and maintaining strong supplier relationships.
• Managing invoice workflows and approval processes through Procure Wizard.
• Supporting supplier set‑up, coding accuracy and workflow management.
• Preparing weekly and ad‑hoc supplier payment runs for review and approval.
• Posting and allocating supplier payments, refunds, direct debits and cash book transactions.
• Supporting bank reconciliations and investigating reconciling items.
• Maintaining organised and audit‑ready purchase ledger records.
• Assisting with month‑end creditor reporting and reconciliation processes.
• Working closely with department heads to resolve invoice approval and coding queries.
• Supporting the wider finance function in delivering accurate and timely financial reporting.

• Ensure invoices are only processed when supported by appropriate approvals and documentation.
• Follow RBH, hotel and brand control procedures for invoice approval and payment processing.
• Maintain supplier master data, including payment terms and banking information.
• Identify duplicate invoices, coding errors, pricing discrepancies or VAT issues before payment.
• Support month‑end activities including accruals, unmatched purchase orders and creditor reviews.
• Maintain secure handling of supplier data and payment information.
• Escalate significant supplier issues, control concerns or payment disputes appropriately.

• Invoice matching, coding and posting.
• Supplier statement reconciliations.
• Aged creditor management and ledger housekeeping.
• Procure Wizard workflow monitoring.
• Bank reconciliations and cash book postings.
• Payment preparation and remittance processing.
• Supplier query resolution.
• Month‑end purchase ledger close support.
• Outstanding invoice and purchase order reviews.
• Payment allocation and reconciliation activities., Accurate and well‑maintained purchase ledger records.
• Clean and controlled aged creditor balances.
• Timely invoice processing and payment preparation.
• Effective supplier relationship management.
• Strong support for month‑end reporting and financial controls.
• Accurate bank reconciliations and cash book postings.
• Improved efficiency across purchase ledger and approval workflows.
• Confidence among suppliers, hotel departments and the finance leadership team.

This is more than a Purchase Ledger role. It's an opportunity to join a globally recognised hotel brand and become part of a finance team that plays a critical role in supporting hotel performance. You'll gain valuable hospitality finance experience, work closely with hotel leadership and have access to excellent career development…