Assistant Payroll Manager

Our client is seeking an experienced Assistant Payroll Manager to join their busy team on a permanent basis.

• Manage and oversee the end‑to‑end monthly payroll process for over 5000 employees using the Midland i-Trent payroll system.
• Ensure employees are paid accurately and on time
• Process salaries, bonuses, overtime, commissions, and deductions
• Processing payroll including bacs payments, FPS & EPS
• Completing monthly reports and reconciliations
• Ensure payroll complies with tax laws, employment regulations, and company policies
• Stay up to date with changes in payroll legislation (e.g., tax rates, pension rules, statutory payments)
• Handle statutory reporting (e.g., HMRC submissions in the UK, RTI)
• Calculate and process Tax & NI contributions
• Pension contributions - LGPS, TPS and complex pension scheme management
• Processing other deductions (benefits, student loans, etc.)
• Ensure correct remittance to authorities and third parties
• Manage Midland i-Trent payroll software systems and integrations with HR/finance systems
• Maintain accurate employee data and records
• Implement system upgrades or process improvements
• Supervise and support payroll team members
• Provide training and guidance on payroll procedures
• Allocate workload and ensure deadlines are met
• Reconcile payroll accounts and ensure financial accuracy
• Prepare reports for finance, HR, and senior leadership
• Support audits (internal and external)
• Respond to escalated payroll queries from employees
• Resolve discrepancies, errors, or disputes
• Provide explanations on payslips, taxes, and deductions
• Ensure controls are in place to prevent payroll errors or fraud
• Maintain audit trails and documentation
• Support compliance checks and external audits

• Ability to spot discrepancies and prevent payroll errors
• Ensures accuracy in calculations, reporting, and compliance
• Interprets payroll data, reconciles accounts, and identifies trends
• Solves complex payroll issues quickly and effectively
• Solid understanding of payroll regulations, tax laws, and statutory requirements
• Keeps up to date with changes and applies them correctly
• Ability to manage, mentor, and develop payroll staff
• Delegates effectively and ensures deadlines are met
• Clearly explains payroll matters to employees and stakeholders
• Handles queries and sensitive issues professionally
• Handles sensitive financial and personal data responsibly
• Maintains trust and complies with data protection requirements
• Manages multiple deadlines (pay cycles, reporting, compliance submissions)
• Prioritises tasks effectively in a fast‑paced environment
• Resolves payroll discrepancies, system issues, and compliance risks
• Makes sound decisions under pressure
• MUST be confident using Midland i-Trent payroll system and HR/finance platforms

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