Executive Assistant Hedgefund

Executive Assistant / Investor Relations Support (Maternity Cover)

Progression to Office Manager (Permanent Potential)

Sector:
Hedge Fund / Financial Services

Location:

London/W-End

Contract:

Fixed-term maternity cover, with potential to convert to permanent

Start Date:

Immediate

A leading London-based hedge fund is seeking a highly organised and proactive Executive Assistant to provide maternity cover with an initial focus on supporting the Investor Relations team. This role offers a clear progression path: following the completion of the maternity contract, the position will transition into a full Office Manager role with wider responsibility across the business.

The ideal candidate will have experience supporting senior stakeholders within financial services, asset management, or a similarly fast‑paced environment, and will be motivated by the opportunity to grow into a broader operational position.

• Provide comprehensive diary and inbox management for senior Investor Relations stakeholders.
• Act as a key point of contact for internal and external communications, including investors and partners.
• Coordinate complex international travel arrangements, itineraries, and expenses.
• Prepare, format, and review IR documents, presentations, and meeting materials with high accuracy.
• Support meeting logistics, including agendas, minutes, follow‑ups, and video conferencing arrangements.
• Maintain records, manage filing systems, and assist with compliance and operational processes.
• Work closely with HR, IT, Operations, and Compliance to ensure smooth day‑to‑day functioning.

• Oversee office operations, facilities, and vendor/supplier management.
• Manage office procedures, procurement, and workplace efficiency improvements.
• Coordinate firmwide events, team offsites, and internal activities.
• Serve as the main point of contact for operational queries and office‑wide communications.
• Support onboarding processes and contribute to employee experience and office culture.
• Ensure the office runs smoothly, professionally, and in line with the firm’s standards.

• Immediate availability or ability to start at short notice.
• Proven experience as an EA within financial services or a similarly demanding sector.
• Excellent organisational skills and the ability to manage multiple priorities effectively.
• Strong communication skills and confidence interacting with senior stakeholders and investors.
• High proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Proactive, self‑sufficient, and able to anticipate needs independently.
• Strong attention to detail and accuracy.
• High levels of discretion, professionalism, and confidentiality.
• Interest in or aptitude for office management, with the desire to grow into a broader operational role.

Not Applicable

Full‑time

Administrative

Industries:
Venture Capital and Private Equity Principals and Investment Management