Facilities Operations Administrator

Our client, a leading US Law Firm is seeking a Facilities Operations Administrator to join them on a full-time, permanent basis.

Due to an exciting period of growth our client is looking to add a Facilities Operations Administrator to join their team, supporting the Facilities team with various operational and administrative duties to ensure the smooth-running of the department.

The ideal candidate will have a minimum of 1 years’ experience ideally within a Law Firm or Professional Services firm, and will have a strong administrative / operational background with an understanding of Facilities in a corporate office environment. This would also be the ideal role for someone looking to transition into this role who has a good administration / operational background.

Key Responsibilities:

* Assist with office logistics, including facilities management administration, supplies procurement and vendor relationships

* Assist with the onboarding and offboarding of facilities vendors

* Track and manage the firm’s assets such as furniture, office plants and coffee machines

* Conduct adhoc Health and Safety and Fire compliance checks

* Assist with the coordination of Health and Safety and fire compliance training for staff whilst maintaining records and administration

* Support budgeting and cost control for the team

* Manage diaries and calendars for the Facilities team

* Support on administrative tasks when required

Key

Experience:

* Minimum of 1 years’ experience in a Law Firm or professional services firm environment ideally

* Strong administrative experience, used to working in an operational role

* Understanding of Facilities procedures and responsibilities within a corporate setting

* Keenness to progress and develop into an operational role within a leading firm

* Strong communicator, confident liaising with colleagues of all levels

* Good administrator, capable of maintaining accuracy and attention to detail at all times

* Good written and verbal communication skills

This is an excellent opportunity for a Facilities Operations Administrator to join a thriving US Law Firm who are leaders within their field, experiencing an exciting period of growth