Passive Fire Administrator

Position: Passive Fire Administrator (Permanent)
This is the engine room of the Passive Fire team. You’ll keep fire door and fire stopping works running smoothly from enquiry through to completion — setting jobs up properly, keeping paperwork watertight, and making sure engineers are where they need to be, when they need to be there.

If you like structure, clarity, and being the person who actually knows what’s going on… you’ll enjoy this.

What you’ll be doing :

Managing enquiries, quotes, job setup and scheduling across passive fire works
Coordinating engineers, supervisors, subcontractors and site access
Keeping documentation audit-ready (photos, certificates, install records, surveys)
Supporting invoicing with the right evidence, first time
Acting as the main admin contact for clients, tenants and managing agents
Making sure maintenance, remedials and chargeable works don’t get muddled (your future self will thank you)
Why this role stands out:

Central role with real responsibility — not a “support on the side” job
Exposure to fire doors, fire stopping and fire safety consultancy
High trust, delivery-focused environment
You make compliance easier for everyone else (unsung hero energy)
What they’re looking for:

Admin or coordination experience within construction, compliance or service delivery
Strong organisation skills — multiple live jobs won’t faze you
Confident communicator who’s comfortable dealing with clients and site teams
Sharp eye for detail, especially around documentation

Experience with job management systems (Simpro, One Trace or similar)
Nice to have (not deal-breakers):

Fire safety or passive fire exposure
Familiarity with BM TRADA / FIRAS-style compliance environments
Subcontractor coordination experience

If you’re the type who enjoys bringing order to chaos — and quietly keeping everything on track — this one’s for you