Billing Assistant

We have an excellent opportunity for a proactive and detail focused Billing Assistant to join our friendly and collaborative Billing Team. This role is central to ensuring the smooth and accurate processing of the firm’s billing function, supporting both our lawyers and the wider finance team.

• Process bills and credit notes daily in 3E, ensuring compliance with the Solicitors Regulation Authority (SRA) Accounts Rules and internal firm policies.
• Manage the end to end billing cycle, ensuring matters are billed accurately and on time.
• Send bills in accordance with the firm’s centralised billing process, ensuring correct formats, narratives, and authorisations.
• Act as a first point of contact for billing related queries from fee earners, PAs, and other internal stakeholders.
• Produce matter summaries, time narratives, WIP reports, draft bills, and other financial information as requested.
• Assist fee earners and PAs with time transfers, write offs and any other billing adjustments.
• Generate and distribute monthly statements from ARCS.
• Work closely with the Credit Control team to resolve outstanding billing issues and support cashflow management.
• Assist in testing and implementation of future 3E updates or finance system enhancements.
• Support the finance team with ad hoc administrative and project work as required.

Ideally you will be able to demonstrate;

• Previous experience in a similar billing role, ideally within a law firm or a professional services environment.
• Strong working knowledge of 3E.
• Excellent organisational and time management skills, with the ability to manage your own workload, particularly around key deadlines such as month end and year end.
• Strong communication skills, with confidence engaging with individuals at all levels, both internal and external.
• High level of accuracy and attention to detail, particularly when dealing with financial data and compliance requirements.
• Proficiency with Microsoft Office, particularly Excel, and the ability to learn new systems quickly.
• A proactive and solutions focused approach.
• A team oriented mindset, with the willingness to support others during busy periods.
• A professional and customer focused attitude.
• Ability to remain calm and organised, even when working to deadlines.

At Howard Kennedy we believe that everyone deserves the space to thrive. We’re committed to creating an inclusive recruitment experience that reflects the diversity of both our people and our clients.

We are proud to be an equal opportunities employer. We welcome applications from individuals of all backgrounds and identities, and we’re committed to ensuring that our recruitment process is fair, transparent, and accessible to all.

We understand that every candidate’s needs are different If there’s anything we can do to make your application journey more comfortable— whether for interviews, assessments, or onboarding—please let us know. We’ll work with you to remove any barriers and ensure our recruitment process is comfortable for you.

Please note that we are not accepting applications via agencies for this role at this time. Before sharing any named candidate CVs, please contact your recruitment representative. If any named CVs are sent from agencies without approval from our recruitment team, they will not be deemed valid introductions, and no agency fee will be paid.

• 25 days annual holiday
• Permanent Health Insurance
• Life Assurance
• Interest free Season Ticket Loan
• Pension Scheme
• Staff Introductory Scheme
• Employee Assistance Programme

With almost 200 lawyers in one location, we ensure our clients have the right team to help them get from where they are to where they want to be. We advise major corporates and institutions as well as entrepreneurial, ambitious enterprises which are often privately or family owned, or private equity backed. As well as our significant business law capability, we are one of only a few London-based law firms with a large private wealth offering.

Our clients find our straightforward approach a compelling alternative to larger, less personal firms.

Whether you are an ambitious and talented individual wanting to hit the ground running from…