EA to COO​/CCO & Business Manager

Overview

The role presents a rare and exciting opportunity to work closely with the CCO/COOand the wider team of a highly innovative, growth-stage technology company. You will be an integral part of the company with full responsibility for managing all aspects of the CCO/COO’sbusiness needsand running our London office.

You’ll join a fast-growing scale-up where things move quickly and your contribution matters from day one. Working within a supportive, collaborative team, you’ll have the autonomy to take ownership, make decisions, and get things done.

This is a role for someone who enjoys building strong relationships across the business, operating with professionalism, and staying calm and focused in a dynamic environment. You’ll be trusted to work independently, valued for your attention to detail, and appreciated for bringing warmth, emotional intelligence, and clarity under pressure.

If you’re energised by pace, responsibility, and the opportunity to have real impact as the business grows, this role offers the platform to do exactly that.

Executive Assistant to the CCO/COO

• Provide high level EA support to the CCO/COOand lead on all his business travel itineraries

• Support with calendar management including scheduling across multiple time zonesand teams withthoughtfulinteraction with external stakeholders and senior executives

• Support with coordination of thewider
  
  CCO/COO team

• Support on to-do list managementasrequired, tracking progress against company priorities

• Engage with the wider business at various levels, escalating issues when necessary(eyes and ears)

• Liaise and build strong working relationships with senior stakeholders including customers/clients, investors, advisors etc.

• Champion V-Nova’s valuesand build strong working relationships across the V-Nova teams, collecting feedback as appropriate

Other

• Calendar support to the Senior Management team on cross-functional or external meetings

• Manage all corporate travel bookings across V-Nova, including any visas required for business traveland business cards

• Lead on corporate travel expenditure and Expense Policy compliance

• Assistwithboard meeting preparation and scheduling

• Lead on Quarterly Investor newsletter preparation

• Scheduling investor calls and meetings

• Raise purchase requisition sand orderson behalf ofIP and any other relevant MT budget holders

Office

• Responsibility forthe
  
  Officedepartmentalbudgetand corporate credit card,ensuring all expenditure is within budgetand in line with company expense policies,approving relevant POs as required

• Room booking management

• Cateringrequirementsfor Directorsandcustomermeetingsand events

• Act as the responsible lead on Health and Safety

• Answer the V-Nova phone and field enquiries appropriately

• Uphold office policies and procedures, suggesting where necessary new processes or policies

• Lead on future Office premises projects, e.g. expansion in the UK or abroad

• At least5years’EAexperienceat C-Level involving complex international travel

• Excellent attention to detail and accuracy, first time right attitude and able to work to deadlines

• Strong team player and commitment to the Company’svalues and objectives

• Organised and proactive, striving to complete issues and tasksin a timely manner

• Excellent written, oral, and interpersonal communication skills in English

• A hands-on approach and demonstratedability to multi-task across a wide range oftasks

• Proven ability tooperateflexibly and effectively in a fast-paced, entrepreneurial start-up in which cross-functional teamwork and initiative area must

• A positive can-do attitude and willingness tohelp outat all levels.

Company Overview

V-Nova, a London based IP and software company, is dedicated to improving video quality and delivery by building a vast portfolio of innovative technologies based on the game-changing use of AI and parallel processing for data, video, imaging, and point cloud compression, with applications across several industries. This is achieved through deep-science R&D (500+ international patents) and the development of products that test,prove,and continuously enhance the technology portfolio.

V-Nova has contributed part of its IP to drive standardization of…