Archive Coordinator

Department: MARKETING & VISUAL MERCHANDISING

City:
London

Location:

GB

This role will provide support to the team including responding to and executing loan requests and enquiries, cataloguing and organisation of the collection.

• Manage internal loan requests end to end adhering to policy and procedure working across many
  different departments including Design, Blyth, Transport and Goods-In
• Support the Archive team with external loans as needed
• Provide inductions of archive loans ways of workings to Design and Product [manager level and
  below]
• Maintain exceptional organisation of the archive’s physical and digital assets including securities,
  protective materials, location, filing and metadata
• Support cataloguing processes including populating excel sheets, uploading onto our cataloguing
  database, manually labelling, sorting assets, whilst handling and packaging sensitively
• Undertake audits of the archive assets adhering to an agreed, methodical and consistent approach
  and know the whereabouts of all assets across campus
• Prepare archive objects and provide support for meetings and appointments
• Coordinate the archive’s digitisation processes including the photography of new acquisitions
  working with the Studio and Post-Production teams
• Proactively document business activity by keeping our records and imagery up to date
• Share information and imagery with the business ensuring they have the required sensitivities
• Conduct research as directed by the Archive team (image and text)
• Support on building presentations for the department in PowerPoint and Keynote
• Support the team with administrative tasks including data analysis and statistics
• Communicate efficiently with appropriate tone in all written and verbal communications
• Collaborate on any large-scale projects within the organisation which require heritage support
• Produce weekly reporting
• Attend all team briefs and meetings and weekly catch-ups
• Document minutes for all independently attended meetings
• Available to personally deliver archive assets if business requires

• Passion for the luxury fashion industry
• Excellent communication, organizational, teamwork and relationship building skills
• Strong analytical and reporting skills
• Previous luxury marketing experience a plus
• Proficient with Excel, Word, Google docs and Keynote
• Ability to work with a team or independently
• A history or business-related degree oran administrative background is a plus.

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