Executive Assistant

Responsibilities

* Cross Functional Collaboration & Communication

* Act as a communication hub between executives, central teams and business partners to drive efficiency.

* Use executive maturity, discretion, and business insight to prepare and direct communications.

* Communicate effectively with external partners and third parties.

* Represent and uphold the manager’s and team’s brand in alignment with Microsoft’s core values.

Travel Management

* Coordinate domestic and international travel, including accommodation, transport, security, and visas and managers and team.

* Prepare detailed itineraries and act as a point of support across time zones during travel.

* Communicate proactively with stakeholders to ensure productive trips and compliance with travel documentation.

* May accompany leaders to provide onsite support during events or meetups.

Resource & Financial Management

* Own expense management including purchase orders, receipts, statements, tracking, and compliance.

* Resolve issues related to expenses, purchase orders, and financial discrepancies.

Calendar Management & Meeting Logistics

* Provide strategic calendar and timeplanning support for managers and teams.

* Make prioritisation decisions, manage delegates, and communicate with key stakeholders.

* Manage complex schedules, ensure followups, and remain calm under pressure.

Event Coordination

* Work with the wider EA community to plan and execute events.

* Demonstrate executive presence and develop reusable resources for event efficiency.

Project Ownership

* Manage multiple complex projects endtoend while maintaining operational excellence.

* Drive stakeholder accountability, streamline processes, and implement best practices.

* Lead efforts to define and measure project success.

* Team Management & Onboarding Support

* Partner with the Head of Operations on onboarding, equipment, workspace setup, and access provisioning.

* Provide a seamless executive onboarding experience and act as a key contact for new hires, vendors, and interns.

Required Qualifications

* 7+ years’ experience in administrative or executive support roles with emphasis on scheduling, travel, and operational support at senior leadership level.

* Passion for delivering an exceptional office experience.

* Experience managing a team with dual accountability.

* Proactive, collaborative, and fully accountable mindset.

* Comfortable working onsite 4 days per week