Assistant Company Secretary

Assistant Company Secretary

The Assistant Company Secretary assists the Head of Compliance/Company Secretary in providing company secretarial services to Coverys and its sister and service companies in the UK and Ireland.

To carry out company secretarial tasks including but not limited to:

• Drafting agendas
• Collating and distributing Board and Committee meeting packs
• Uploading of meeting packs to Diligent
• Minute taking and drafting of minutes in accordance with agreed service standards
• Managing and following up of Board and Committee open actions
• Managing the corporate calendar
• Assisting with the drafting and circulation of company resolutions

Drafting Companies House / Companies Registration Office submissions for approval and making the submissions, including:

• Appointment and resignation of directors
• Statutory accounts for all Coverys companies
• Confirmation statements
• Ad hoc submissions for each company as required
• Supporting the Head of Compliance/Company Secretary in ensuring the Company complies with all relevant obligations relating to the Companies Act and the local Corporate Governance code.
• Supporting the Head of Compliance/Company Secretary in evolving, enhancing and overseeing the Coverys governance framework in accordance with applicable codes and statutory requirements.
• Assist with any ad hoc company secretarial tasks and projects as required, including the Board evaluation process, Conflicts of Interest and annual review of Terms of Reference for the Board and sub-Committees.
• Monitor developments with company and corporate law and promote awareness and provide advice to the business as required.

• Draft and assist with regulatory filings to the PRA, FCA and CBI, as well as returns to local data protection bodies and similar organisations.
• Maintain the gifts and hospitality register

• Able to work both independently with limited supervision and as part of a team
• Able to respect the need for discretion and handle confidential information
• Good communication skills
• Good working knowledge of MS Office applications
• Good level of attention to detail particularly with regard to the presentation of work
• Ability to prioritise and work to strict deadlines
• Ability to exercise sound judgement with confidential matters

• Educated to degree level in a relevant discipline
• 2-5 years relevant experience
• Insurance market experience, awareness and knowledge required
• ICSA qualified or part qualified is preferred

If you're a caring and customer focused individual who enjoys working with passionate team members, Coverys is the right company for you!