Administrative Assistant

Job Title: Administration Assistant to the Project Manager

Company: K2 Space

Location: Islington, London (N1)

Type: Full-time

K2 Space is a leading Office Design & Build company based in Islington. We are looking for an experienced Administration Assistant to the Project Manager to join our team.

You will provide vital administrative and logistical support to the Project Manager, ensuring the commercial and operational aspects of our projects run smoothly from start to finish.

• Liaising with subcontractors to obtain and compare quotes.
• Placing and processing orders for suppliers, materials, and sub-contract labour.
• Tracking deliveries to ensure materials arrive on site as scheduled.

• Accurately recording and monitoring contract variations.
• Tracking payment schedules and assisting with invoice queries.
• Monitoring order status to ensure costs align with the project budget.

• Compiling comprehensive Operation & Maintenance (O&M) manuals.
• Collating all necessary warranties, certificates, and compliance documents for client handover.

• Organising full site set-ups, ensuring all site files and logistical requirements are in place.
• Updating project timelines and tracking progress using Microsoft Project
  .
• General project filing and administrative support to the Project Manager.

• Experience: Minimum of 3 years of experience in a similar administrative role within the construction or fit-out industry.
• Software: Proficiency in Microsoft Project is essential, alongside standard MS Office skills.
• Communication: Excellent verbal and written communication skills are required for dealing with subcontractors, suppliers, and internal teams.
• Organisation: Strong attention to detail with the ability to manage multiple tracking schedules simultaneously.

Please submit your CV detailing your relevant construction administration experience.