Executive Assistant to Chief Information Officer

Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting‑edge commercial professionals, and industry‑leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture.

We are now looking for an Executive Assistant to provide dedicated support to the Chief Information Officer (CIO). You’ll provide professional, proactive and reliable business support to the CIO on a day‑to‑day basis and support them with their key priorities, business area, special projects and daily and weekly objectives. This role is ideally suited to a proactive individual who is passionate about working in an internationally‑focused, progressive journalism organisation.

• Complex diary management, including the scheduling of all internal and external meetings across multiple time zones, video and audio conference calls, travel and events etc with the flexibility to accommodate frequent last minute changes to schedules and logistics.
• Extensive inbox management; prioritising and sorting a high frequency of incoming emails.
• Acting as both gate‑keeper and first point of contact for all internal and external stakeholder communication. Fielding and directing requests where necessary and assisting with incoming enquiries in a timely manner.
• Organisation and coordination of internal and external business meetings including full management of all meeting logistics, agendas, supporting papers / briefing materials and any necessary technical support.
• Manage travel and expenses for the CIO.
• Build, maintain and liaise confidently with key stakeholders across the business including the Executive Committee, GMG and Scott Trust Board members, senior staff and the GMG EA / PA network.
• Undertake ad hoc duties and assist with any miscellaneous issues that may arise, as well as undertaking special projects as required.
• Lead team strategy across the department and working closely with the SLT to manage department culture.

• Extensive Executive Assistant experience at C‑Suite level within a large or global organisation.
• Experience working in a fast‑paced business along with an understanding of the media landscape.
• Proven ability to anticipate actions, requirements and contingency plans to ensure various conflicting deadlines are met and commitments achieved.
• Proactive and able to regularly update the CIO, working with them to prioritise tasks and meeting requests with long and short term planning / goal setting.
• Excellent verbal, written, grammatical, editing and proofing skills.
• Sound experience of managing frequent travel and preparation of full itineraries.
• Able to demonstrate sound judgement, discretion, flexibility & integrity.
• Excellent Google Suite skills, including the ability to create high quality decks.

We actively encourage applications from candidates who are Black, Asian or minority‑ethnic (BAME), or from other groups traditionally underrepresented in the UK media.

We operate in a hybrid environment working 3 days a week from our offices in Kings Cross and 2 days a week remotely.

We value and respect all differences (seen and unseen) in all people. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. We actively encourage applications from people of all backgrounds. Many of our staff work flexibly and we will consider all requests for flexible working arrangements.

To apply, please upload your latest CV and a cover letter which outlines why you’d love to take on this role, and why you’re a great match for what we’re looking for.

We appreciate the time taken to prepare each application we receive. We do not use AI‑assisted technology to review applications; every application is reviewed by a…