Executive Assistant Senior Leadership

This role is based in our 5 Howick Place London office.

We are seeking an exceptional Personal Assistant to provide comprehensive administrative and strategic support to three senior executives:
Group Operations Director - Travel & Events
the Divisional Chief Financial Officer and the Head of Group Health Safety and Security
. This high-profile role requires a sophisticated professional who can manage complex confidential matters while coordinating across multiple time zones and supporting diverse business functions with the highest level of discretion and professionalism.

• Provide comprehensive executive support to three executives across different business functions
• Manage complex multi-time zone calendars and coordinate international travel arrangements
• Prepare and distribute board papers presentations and confidential documentation
• Handle sensitive and confidential information with absolute discretion
• Coordinate executive communications including email management call screening and correspondence
• Prepare expense reports and manage budget tracking

• Organize and coordinate executive meetings including internal and external meetings leadership team sessions and stakeholder presentations
• Manage logistics for arranged meetings
• Prepare meeting materials agendas and follow-up action items
• Coordinate virtual meetings across multiple time zones with global teams
• Arrange executive hospitality and client entertainment events
• Support crisis management meetings and emergency response coordination when required

• Plan and execute complex international travel itineraries
• Manage visa applications travel documentation and duty of care requirements
• Negotiate with travel suppliers and manage travel budgets
• Ensure compliance with corporate travel policies and health & safety protocols

• Support the Divisional CFO with preparation of review materials
• Organise and coordinate review meetings and planning sessions
• Manage confidential documentation
• Assist with coordination of compliance reporting
• Assist with organising team meetings events and activities.
• Process invoices on occasion
• Maintain filing systems for documentation

• Support the Head of Group Health Safety and Security with crisis management coordination
• Maintain emergency contact databases and communication protocols
• Coordinate health and safety training sessions and compliance meetings
• Assist with incident reporting and investigation coordination
• Support business continuity planning and emergency response exercises

• Serve as primary point of contact for internal and external stakeholders
• Coordinate with global offices and regional leadership teams
• Maintain executive contact databases and CRM systems

• 2 years of Executive Assistant experience supporting senior executives
• Proactive self starter
• Previous experience supporting multiple executives simultaneously
• Exceptional organizational and time management skills with ability to prioritize competing demands
• Advanced proficiency in Microsoft Office Suite particularly Excel PowerPoint and Outlook
• Experience with travel booking systems expense management platforms and CRM systems
• Excellent written and verbal communication skills
• Absolute discretion and ability to handle confidential information
• Flexibility to work outside standard hours to support global operations
• Valid UK work authorization

• Professional certification in executive assistance or business administration
• Experience in the events hospitality or travel industry
• Background supporting finance leadership teams
• Knowledge of health safety and security protocols in corporate environments
• Project management certification or experience

• Multi-Executive Support: Proven ability to effectively support multiple senior leaders with competing priorities
• Confidentiality & Discretion: Exceptional judgment in handling sensitive business and personal information
• Global Perspective: Understanding of international business practices…