Team Assistant

About the Role

We are seeking an organised, proactive and highly efficient Team Assistant to provide high‑quality administrative and operational support to a team of four senior leaders/board directors.

This is a pivotal role ensuring the smooth running of day‑to‑day activities across the team, combining classic PA responsibilities with wider office coordination and support duties.

This role reports directly to the CFO and is fully office‑based in our St Paul’s, Central London office
.

We welcome applications from candidates looking to work 4 or 5 days per week
.

• Manage and coordinate multiple complex diaries for senior leaders.
• Schedule internal and external meetings across multiple time zones.
• Book and prepare meeting rooms, ensuring all room and technology requirements are in place.
• Prepare agendas, presentations, meeting minutes and follow‑up actions.
• Produce high‑quality presentations, spreadsheets and Word documents as required.
• Provide holiday/absence cover for the CEO’s EA.

• Arrange UK and international travel, including flights, hotels, trains and ground transport.
• Process expenses in line with company policy and resolve queries with Finance where required.

• Order lunches, refreshments and snacks for meetings and staff.
• Coordinate catering for workshops, events and leadership sessions.
• Maintain kitchen and office supplies, managing stock and placing regular orders.
• Act as a first point of contact for office‑related queries.

• Support general office management to ensure a smooth, well‑run working environment.
• Liaise with suppliers and service providers, including facilities, catering and stationery partners.
• Assist with new‑starter onboarding logistics: desk setup, equipment, welcome arrangements.
• Support team events, away days and occasional ad‑hoc projects.

• Prior experience as a Team PA
  , Personal Assistant
  , or Office Manager
  .
• Exceptional organisational skills with the ability to manage multiple priorities.
• Strong attention to detail and a proactive, solutions‑focused approach.
• Confident in diary management, meeting coordination and document preparation.
• Strong working knowledge of Microsoft Office (Outlook, Excel, Word, Teams).
• Experience supporting senior stakeholders or working in a fast‑paced environment.
• Familiarity with expense platforms and travel booking systems.
• Background in office management or facilities coordination.
• French language skills (advantageous but not essential).

This role presents a unique opportunity to play a pivotal role in shaping our business. In return, you will receive a competitive salary and benefits package, including product allowance and 25 days’ holiday.

Luxury redefined: We do not just sell fragrances; we offer an unparalleled luxury experience.

Innovation: Be part of a team that pushes boundaries and creates scents that resonate globally.

Diversity & Inclusion: We celebrate individuality and believe diverse teams inspire creativity.

Career Development: Whether in retail or head office, we offer meaningful opportunities to grow.

By applying, you consent to the processing and retention of your personal data in our internal ATS for recruitment purposes, which may include sharing your details with hiring managers.

The House of Creed is an equal opportunity employer. We encourage applications from candidates of all backgrounds.

Due to high application volumes, only candidates selected for interview will be contacted. Thank you for your understanding.