Facilities Assistant

At International SOS, we are in the business of protecting and saving lives. For 40 years, we have delivered customised security risk management, health, and wellbeing solutions to organisations worldwide. With a presence in 90 countries and a team of nearly 13,000 experts, we provide 24/7 support to help organisations fulfil their Duty of Care responsibilities.

Now, we’re looking for talented individuals to join our team and make a difference.

We are seeking a proactive Facilities Coordinator to support the smooth operation of our London office. This role ensures a safe, efficient, and welcoming environment for employees and visitors while delivering exceptional customer service.

• Coordinate planned preventative maintenance (PPMs), office repairs, and minor DIY tasks.
• Assist with internal office moves and meeting room setups.
• Conduct regular health & safety and fire equipment inspections.
• Manage compliance tracker to ensure statutory checks are completed on time.
• Act as the main point of contact for external suppliers and contractors, including issuing permits and reviewing RAMS.
• Oversee post room activities, including sorting, franking, and arranging courier deliveries.
• Maintain stock levels for office supplies and kitchen areas.
• Perform troubleshooting and fault-finding for facilities-related issues.
• Support housekeeping tasks to maintain a clean and tidy workplace.
• Carry out additional duties such as covering reception and assisting other departments when required.

• Previous experience in facilities coordination and office administration.
• Strong knowledge of Health & Safety practices; IOSH or NEBOSH qualification desirable. Proficient in MS Office (Outlook, Word, Excel, PowerPoint) with excellent time management skills.
• Professional, helpful, and adaptable attitude with strong communication skills.
• Comfortable working at heights and capable of manual handling tasks.
• Onsite only: 5 days in the office
• Birthday holiday and option to purchase additional annual leave
• Comprehensive Benefits Package:
  Private Pension, Private Medical Insurance, Life Assurance and more

By joining International SOS, you will contribute to a global network dedicated to protecting people and organisations. We offer a dynamic and respectful workplace where expertise, innovation, and collaboration drive our success. International SOS has been awarded as a Top Employer in the UK by the Top Employer’s Institute (TEI) for 2025.

Start your journey with us today. Apply now!