Business Administrator

Overview

Full-Time, Permanent Business Administrator required for small, successful, family run business in Egham.

Hours:

37.5 per week

My client is seeking a proactive Business Administrator to provide comprehensive administrative support across their core business units:
Commercial, IT & Operations, Finance, and HR. This vital cross-functional role demands exceptional organisational skills, attention to detail and the ability to manage competing priorities.

• Cross-Business Unit Administration
  • Provide administrative support across all departments, maintaining consistent standards and alignment with ISO
    9001 (Quality) and ISO
    27001 (Information Security).
  • Coordinate and control all document filing systems, both electronic and hard copy, with particular responsibility for SharePoint, Panda Doc, Adobe and MS Dynamics platforms.
• Office Management
  • Ensure the day-to-day office environment is maintained to a high standard, including supplies, safety and general upkeep.
  • Serve as the point of contact for office-related needs and liaise with relevant suppliers and service providers where necessary.
• Fire Marshal and First Aider (training provided)
• Commercial Support
  • Offer administrative support to the commercial team, actively contributing to the commercial administrative pipeline.
• IT & Operations
  • Support with the control of documentation processes and versioning within the Integrated Management System.
  • Support document migration projects and ensure alignment with current IT tools and platforms.
  • Help to maintain the document matrix and structure for ease of access and compliance.
• Finance
  • Support the document control of financial policies and procedures, supporting internal governance.
  • Assist in the supplier onboarding process, coordinating with various departments, facilitating communication, and ensuring compliance with company standards and requirements.
• HR
  • Support the HR function with onboarding and offboarding documentation for internal and external resources.
  • Maintain Health & Safety documentation and ensure documentation around performance and development.

• Proven experience in a similar administrative or operational role is essential.
• Familiarity with working in an ISO-certified environment is advantageous.
• Experience supporting cross-functional teams or business units.

• Strong organisational skills with excellent attention to detail and time management.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint); experience with Pipedrive, Panda Doc and Quick Books is a plus.
• Flexible, adaptable and confident when managing multiple priorities.
• Strong interpersonal and communication skills both written and verbal.
• Ability to take initiative, show discretion and handle sensitive information confidentially.
• Collaborative with a positive, professional attitude and a commitment to learning.

Value simplicity, clarity, and partnership.