Document Controller

Role:
Document Controller

Location:

London

Salary:
Circa 60K

Industry: Construction/ Engineering

• Manage project documentation, drawings, and records using the organisations Electronic Document Management System (EDMS).
• Ensure information is correctly named, version-controlled, filed, and easily retrievable for project teams and stakeholders.
• Issue and distribute documents/drawings to internal teams and external parties, ensuring correct workflows, approvals, and deadlines are followed.
• Maintain document registers, trackers, transmittals, and revision histories to ensure full auditability.
• Support the Information Delivery Plan (IDP) / document production schedule, ensuring deliverables are issued in line with programme dates.
• Carry out document compliance checks (format, metadata, revision status, approvals) and support internal audits.
• Coordinate document exchange with external partners (consultants, subcontractors, suppliers) and ensure consistent standards are applied.
• Maintain records for quality, compliance, and handover documentation (e.g., certifications, test records, O&M manuals, as-builts).
• Provide administrative support to project teams, including meeting packs, minutes distribution, and document control reporting.

• Strong attention to detail with a structured approach to filing and version control.
• Confident IT skills, including Microsoft Office and experience using EDMS platforms (e.g., Viewpoint, Aconex, Asite, SharePoint or similar).
• Familiarity with construction drawings and document life cycles (issue, review, approval, superseded, as-built).
• Ability to manage multiple priorities across projects and work to tight deadlines.
• Strong communication skills for coordinating across internal teams and external stakeholders.