Collection Coordinator: Acquisition & Documentation

Hybrid (at least 2 days per week on-site)
Permanent contract
£29,642 pro rata (£17,785.20 per annum)
Final date to receive applications: 12pm (midday) on 4th March

About the role

Join the British Museum’s Collection Documentation team in a key coordinating role. As Collection Coordinator , you’ll support the Museum’s acquisitions and long‑term loans by managing object entry, updating records, and ensuring all documentation meets professional standards.

You’ll work closely with curatorial, registration, inventory and collection care colleagues to keep processes running smoothly, maintain accurate records, and help deliver the Museum’s programme of acquisitions, loans and documentation activities across the world.

About you

We’re looking for someone with strong administrative skills, excellent attention to detail and confidence working with collection management systems. You’ll be highly organised, able to prioritise multiple tasks, and comfortable working collaboratively across teams. You bring excellent communication skills, an understanding of museum documentation standards (including Spectrum), and the ability to maintain accuracy and consistency under pressure. Experience with loans, acquisitions or documentation processes is a strong advantage.

Key areas of responsibility

• Coordinate processes for acquisitions and long‑term loans, ensuring compliance with policy and procedure.
• Manage object entry and create or update inventory‑level records, including bulk uploads, edits and quality checking.
• Maintain accurate acquisition and loan records, working closely with curators, registrars and administrative colleagues.
• Support logistics for long‑term movement of collection material, including finance tasks such as purchase orders and invoices.
• Liaise across internal teams and external partners, providing clear information and supporting documentation and project needs.

Benefits

• Be a part of a world-renowned institution, where history, culture, and innovation come together!
• Generous Leave: 25 days annual leave (rising to 30 with service) plus 2.5 privilege days and bank holidays.
• Exceptional Pension: Secure your future with one of the UK’s most generous defined benefit schemes – guaranteed income for life.
• Cultural Perks: Free tickets to exhibitions, plus complimentary and discounted entry to leading museums and galleries worldwide.
• Financial Support: Interest-free travel loans and rental deposit loans.
• Wellbeing: Access to our Employee Assistance Programme for mental health and wellbeing support.
• Everyday Extras: Subsidised staff canteen, and discounts in our gift shop.

Our Values

Our values drive everything we do, from how we handle our objects to how we work in our team to fostering a culture where everyone feels heard and empowered. These are:

• Care Deeply
• Embrace the Unknown
• Spark Curiosity
• Value Many Voices

Additional details

If you have any additional needs that we should be aware of to support you with your application, please provide details to .

* Unfortunately, for this role we are unable to offer Sponsorship to applicants*

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.