EA & Facilities Coordinator

An outstanding opportunity has arisen within a highly successful boutique private equity firm for an experienced Executive Assistant & Facilities Coordinator to join its London office. This is not a traditional EA role - it combines high-level executive support with full operational ownership of the office environment, including facilities management and complete Health & Safety responsibility. It’s a hands-on, dual-function position at the heart of a discreet, high-performing boutique team.

This is a temp to perm role, starting in mid-April. Their offices are based in Mayfair, and they offer hybrid working (1 day per week). Salary is offering between £60,000-£70,000 per annum, plus benefits. Hours are 9am-6pm, with a bit of flexibility required when needed.

• Provide high‑level executive support including: complex diary and international travel management (including visas), senior stakeholder liaison and confidential document handling, global coordination across time zones, expenses (Concur), Amex reconciliation and invoice processing utilising Excel.
• Take full responsibility for the smooth running of the London office, including: acting as primary contact for landlord and vendors, overseeing maintenance, suppliers and office presentation, full ownership of Health & Safety compliance, risk assessments and training, managing facilities budgets and approvals.

• Proven senior EA experience, within financial services, ideally private equity.
• Highly organised, proactive and detail‑driven.
• Confident liaising at all levels.
• Strong Excel, Word and PowerPoint skills.
• Calm under pressure with a team‑first mindset.

• Annual discretionary bonus.
• Workplace pension.
• Medical insurance.
• Cycle to work Scheme.

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