Executive Assistant to Chief Executive Officer

Executive Assistant to CEO (Charity sector)

Location:
North London (On-site, with potential for flexibility for the ideal candidate)

Salary: £55,000

We are seeking a capable and experienced Executive Assistant to provide high-level support to the CEO and Senior Leadership Team of a charity, while also taking ownership of key administrative systems and HR processes at head office.

This is a senior, hands‑on role combining traditional C‑suite executive support with responsibility for governance coordination, onboarding administration and process improvement. The successful candidate will play a vital role in ensuring operational efficiency, compliance and consistency across the organisation, enabling leadership to focus on strategic priorities.

• Provide comprehensive day‑to‑day EA support to the CEO, including complex diary and travel management
• Prepare briefing packs, correspondence and expense documentation
• Provide executive support across the Senior Leadership Team when required

• Coordinate quarterly Trustee Board and committee meetings (venue/virtual setup, agendas, circulation of papers, collation of reports and actions)
• Lead digital meeting support (MS Teams/Zoom/Government platforms)
• Oversee minute‑taking, edit and finalise minutes, and ensure secure storage and timely distribution
• Track actions and ensure appropriate follow‑up

• Manage new‑starter administration, including data entry into HR systems and creation of personnel files
• Oversee the DBS checking process, liaising with candidates and third‑party providers
• Coordinate induction schedules and mandatory training
• Track training completion within the HR system
• Ensure HR administration complies with GDPR and confidentiality requirements

• Map, document and maintain core administrative and HR processes
• Create and maintain templates, checklists and registers to ensure audit readiness
• Identify and implement improvements to increase efficiency and compliance
• Maintain accurate, secure record‑keeping in line with data protection policies

• Act as primary contact for head office administrative matters
• Coordinate meeting room bookings, office suppliers and IT liaison for senior team equipment
• Organise office‑based events and training sessions end‑to‑end

• Build strong working relationships with senior leadership, HR, governance/Board members and external providers
• Handle sensitive information with discretion and professionalism

• Proven experience as an Executive Assistant supporting C‑suite or senior leaders
• Strong diary and travel management experience, managing competing priorities
• Experience coordinating Board or committee meetings and overseeing minute‑taking
• Experience handling confidential personnel data
• Knowledge of DBS processes (UK) and HR compliance/GDPR principles
• Excellent written and verbal communication skills
• High proficiency in Microsoft 365 (Outlook, Word, Excel, Teams)
• Highly organised, proactive and confident implementing systems and process improvements

This is an opportunity to join a purpose‑driven organisation in a pivotal role at the heart of leadership and operations. If you are a proactive, detail‑oriented professional who thrives on responsibility and impact, we would love to hear from you.