Team Assistant

Company Description

We help brands make BOLD MOVES

Nowadays, brands want rapid, spectacular growth and they expect media to deliver it.

Clients used to give us media briefs that said “deliver 80% awareness” or “give me an impactful Christmas campaign.”

Now we hear;

“Take me from 4th to 1st in my category.”

“Help me grow 10% in a market declining 10%.”

“Make me the most loved brand in my industry.”

These are huge asks of media, that can’t be met through tweaking the media plan of two years ago. Decades of advertising research prove that without a big change, large brands stay large and small brands stay small.

This is why Zenith help brands make BOLD MOVES.

Bold moves are big, brave changes to media strategy, delivering more impact for brands and more value for consumers.

Bold moves are backed up with a solid forecast – they are a better path to growth.

Bold moves build a partnership – we believe in this approach so much we link our growth to your success.

Bold Moves bring bigger ROI.

This approach works for our clients, our people and consumers – it’s why we are recognised as the UK’s best media agency.

Our Commitment
At Zenith UK, we believe that fostering an inclusive culture where all talent can thrive makes our company stronger. It enables a greater idea exchange, which fosters innovation and creativity, and enriches our perspective. We are committed to Publicis Groupe’s wide variety of talent engagement and inclusion programming, and encourage our people to take an active role in continuing to drive positive change within our agency.

We’re looking for an organised and proactive Personal Assistant to join the PMX (Publicis Media Exchange) team at Publicis Media. This is a key support role working closely with senior stakeholders and the wider PMX team.

The role will involve diary management, meeting coordination, travel bookings and general administrative support. You’ll work alongside the Executive Assistant to the Global Head of PMX Lift and will be supported as you settle into the role.

We’re looking for someone who is a self‑starter, confident managing their workload, and comfortable working proactively in a fast‑paced environment. Strong Microsoft Office skills and previous experience in an admin or assistant role are essential.

PMX is a collaborative, social team, and this role suits someone who enjoys being part of a supportive, professional environment.

• Diary management; arranging meetings, briefings, and events, whilst anticipating and managing competing commitments
• Completing online expense claims and assisting with approval process
• Completing timesheets
• Managing online holiday booking system
• Helping to set up hybrid meeting tech
• Holiday cover for other EA’s and PA’s
• Communicating with media owners, clients, and internal stakeholders as and when required
• Oversee social events for the PMX Central team
• Leading or collaborating on events management for the Teams, as well as the wider agency
• Formatting PowerPoint presentations
• Travel management including arrangements and visa applications if required
• Ad hoc PA tasks such as booking meetings rooms, ordering catering, collecting guests from reception etc.

• Strong working knowledge of Microsoft Office – specifically PowerPoint, Excel, Word & Outlook
• Ability to organise, be proactive and work under pressure
• Ability to use initiative to problem solve
• Ability to collaborate with colleagues and ask questions where necessary
• Ability to converse with all levels of seniority across the business
• Working well with multiple stakeholders and in a busy environment
• Prioritising and managing a busy workload, working at pace and with accuracy amid frequently changing requests

Zenith UK has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Plans we also offer;

• WORK YOUR WORLD
  opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
• REFLECTION DAYS
  - Two additional days of paid leave to step away from your usual day‑to‑day work and create time to focus on your well‑being and self‑care.
• HELP@HAND…