Marketing Assistant

We’re seeking an organised, proactive and results‑driven Marketing Coordinator to play a key role in the UK Insights Marketing team - helping us deliver the magic of B2B marketing excellence across the agency and beyond. This role is critical to ensure the smooth running of our marketing processes - spanning finance, the marketing mix, events, PR, internal comms, and stakeholder support, operating as a trusted partner across the organisation.

You’ll be working with an experienced, creative and fun Marketing team who champion bold ideas and enjoy what they do. We’re a close‑knit group who celebrate each other’s strengths, share knowledge openly, and thrive on creating work we are proud of.

The Marketing Coordinator will act as a central hub for team operations, managing calendars, updating marketing systems, coordinating logistics, and ensuring accurate and timely reporting. This maternity cover role is ideal for someone who thrives in a fast‑paced environment and structured, process‑driven setting.

Provide administrative support to ensure the smooth running of the marketing team, including:

• Maintain all weekly and monthly internal and external calendars, ensuring that all materials are up‑to‑date and shared with appropriate teams.
• Supporting diary and meeting management:
  Book meetings and Team Days.

Support all areas of the marketing mix, with a focus on digital marketing activities and reporting including:

• Social media (paid and organic)
• CRM:
  Understand database principles, segmentation basics, and use the platform to create and send emails.

Manage the UK Marketing’s company intranet page, ensuring that it is impactful, up‑to‑date and regularly shared with key teams.

Manage logistics and support webinars:
Work with our Design time on creative assets, and support on speaker management.

Support on logistics as required to deliver the agencies in‑person events (both agency and third‑party sponsor ships) including researching and liaising with venues, identifying vendors and ordering merchandise, arranging payments, liaising with external and internal stakeholders and suppliers.

Act as point person for finance‑related support for third‑party vendors. Onboard vendors, raise POs, and ensure vendors are paid in a timely manner. Ensure senior stakeholders have clear view of contracts and deadlines. Communicate and lead team on finance ways of working.

• Proven experience in marketing coordination, operations or administrative role.
• Strong organisational and project management skills.
• High attention to detail and ability to manage multiple priorities.
• Confidence with finance systems (Coupa, Candex) and willingness to learn quickly.
• Experience with digital platforms (Dynamics 365 or similar CRM, Linked In, Microsoft Suite).
• Comfortable engaging with stakeholders at all levels.
• Positive, proactive approach and a collaborative team mindset.