Office Manager; Part Time

Unily partners with the world’s largest and most complex enterprises to power Organizational Velocity through digital Employee Experience transformation. Iconic brands, including Estée Lauder Companies, CVS Health, and British Airways, use Unily’s market-leading Employee Experience platform to improve productivity, streamline communication, and foster a highly connected workplace.

Unily is the only triple leader recognized by all three of the major analysts. Unily is recognized as a Leader in the 2025 Gartner®Magic Quadrant™for Intranet Packaged Solutions, the 2024 Forrester Wave™:
Intranet Platforms, and the IDC Market Scape:
Worldwide Experience-Centric Intelligent Digital Work spaces 2025. With these accolades, we continue to grow and expand our employee community with people who are passionate about joining us on this exciting journey.

We are looking for an experienced and proactive Office Manager to take full ownership of workplace operations across our two UK offices - a self-managed site in Eashing, and a managed space in London.

This standalone, part-time role is ideal for someone who enjoys variety, autonomy, and solving operational challenges. You’ll manage vendors, liaise with the landlord and building management team, oversee compliance, and continuously improve how we run our physical spaces.

This role will involve overseeing the day-to-day in Eashing, with regular visits to our London office (one day every other week). You’ll also project-manage an upcoming London office move.

Eashing, Surrey (on-site) with London visits once every other week.

16 hours per week (ideally spread over 4 or 5 days). Some flexibility may be required to accommodate occasional business needs such as office moves, facilities issues, or company events.

• Act as the go-to person for onsite issues, escalating or resolving as appropriate
• Perform regular walkarounds at both offices, flag and resolve issues
• Maintain strong relationships with the landlord in Eashing and building management in London
• Ensure both spaces are functional, compliant, and welcoming

• Project-manage a potential London office move
• Coordinate with Fora (building management), internal teams, and external providers to ensure a smooth transition
• Source and negotiate with vendors, track service levels, and resolve issues efficiently
• Book, coordinate, and quality-check contractor work

• Manage access cards, keys and visitor procedures
• Maintain security protocols and liaise with providers
• Maintain GDPR-compliant security and visitor logs

• Schedule and document fire drills
• Oversee fire safety and first aid compliance (equipment, signage, logs)
• Act as point of contact for fire safety, including coordination of fire marshals, equipment checks, evacuation procedures, and liaison with external providers
• Maintain and periodically test emergency procedures, involving evacuation plans, emergency contact lists, and incident reporting processes
• Maintain and regularly review risk assessments, DSE tracking, and statutory compliance records
• Ensure legal compliance with relevant workplace H&S regulations

• Own the office and facilities budget
• Track spend, approve invoices, manage supplier costs, and identify savings
• Report on facilities costs and identify cost-efficiency opportunities

• Review and assess how we manage our offices and facilities
• Identify opportunities to automate, streamline, or outsource tasks
• Build simple systems (e.g. vendor trackers, service logs, checklists)

• Collaborate with the ESG Associate to track data (e.g. recycling, utilities, suppliers) and work with vendors to improve sustainable office practices
• Provide supporting documentation for audits (e.g. ISO, insurance, ESG reporting)

• Arrange catering and refreshments for meetings, workshops, and all-hands events
• Help coordinate small in-office events (lunches, seasonal gatherings, guest visits)
• Manage dietary needs and vendor selection
• Monitor and maintain office supplies (stationery, snacks, printer…