Diary Officer

• Job Category Administration / Corporate Support
• Posting Date 02/19/2026, 12:07 PM
• Apply Before 03/01/2026, 11:55 PM
• Grade HEO(I)
• Locations London, United Kingdom
• Contract Type Permanent
• Shortlisting Date From 06th March 2026
• Interview Date w/c 16 March 2026

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We are currently looking for a Diary Officer to join our Governance/Private Office Function within the Enablement group.

This is a full-time opportunity, on a permanent basis. The role will be based in 10 South Colonnade, Canary Wharf London, E14 4PU
.

The Medicines and Healthcare products Regulatory Agency enhance and improve the health of millions of people every day through the effective regulation of medicines and medical devices, underpinned by science and research.

The Private Office sits within the Enablement Group at the MHRA and plays a key role in supporting the Agency’s senior leadership. It works closely with internal governance teams to enable the smooth operation of the Agency by supporting the Board, Executive Committee, and other expert and independent bodies. The team also contributes to corporate governance, risk management, and assurance, ensuring the Agency operates with transparency, efficiency, and effectiveness.

The Private Office plays a central role in supporting the Chief Executive in leading the Agency. It manages high-level correspondence, prepares for meetings, coordinates briefings, and ensures clear and effective communication between the CEO and both internal and external stakeholders. By enabling timely, accurate, and strategically aligned information flow, the Private Office underpins effective leadership and decision-making at the highest level.

As a small, high-performing team, the Private Office also ensures professional, high-quality engagement with key stakeholders including ministers, MPs, industry leaders, and the public. Operating at the heart of the Agency, it is a fast-paced and dynamic environment, responding to shifting priorities and working closely with senior colleagues across the organisation.

This is a pivotal, high-impact role at the very heart of the Agency, demanding an exceptional individual with outstanding diary management and executive support capabilities. The Diary Officer will be the trusted gatekeeper to the Chief Executive expertly navigating a packed and fast-moving schedule, coordinating competing priorities, and ensuring every minute of the CEO’s time delivers maximum strategic value. We are looking for a consummate professional who thrives under pressure, excels at managing complexity, and brings sharp judgement, first-class organisational skills, and excellent attention to detail to one of the most visible roles in the organisation.

This is an exciting opportunity to contribute to the evolution of the Private Office at a time of strategic change, offering strong potential for personal and professional growth.

Strategic Diary Management:
Proactively manage the Chief Executive’s diary by liaising with internal and external stakeholders, making high-quality scheduling decisions that reflect the CEO’s strategic priorities and time constraints.

Briefing and Meeting Preparation:
Coordinate, collate and quality‑assure briefing packs and related documentation for all CEO engagements to ensure they are fully informed and prepared for every meeting and event.

Travel and Itinerary Planning:
Arrange travel, logistics, and itineraries for engagements, ensuring reliability, value for money, and minimal disruption to the CEO’s schedule.

Support to Private Office:
Provide wider administrative and diary support across the Executive Office, including collaboration with the Chair’s Office, contribution to Board operations, and ongoing improvement of systems and processes.

Our successful candidate will demonstrate the…