Senior Assistant Company Secretary

Role

Title:

Senior Assistant Company Secretary

Department:
Legal & Company Secretarial

Team:
Company Secretarial

Location:

London

Type:
Permanent

The role will report into the Deputy Company Secretary – UK & Europe and will support the Deputy Company Secretary in delivery of high-quality company secretarial and governance services across the wider Liberty Mutual Insurance Group entities within UK, Europe & MENA. This role will take the lead on day-to-day company secretarial activities for a defined portfolio of board and committees, act as first point of contact for governance queries, mentor junior members of the team and drive continual improvement in board and committee process and systems.

The Company Secretarial plays a central role in the governance and administration of the various companies within LSM in multiple jurisdictions as well as for other companies within the wider Liberty Mutual Insurance Group. We partner with the business and our boards and key stakeholders to deliver exceptional service and enable oversight and decision making.

• Supporting the Deputy Company Secretary – UK & Europe in co-ordinating and optimising the approach to board and executive level meetings and corporate governance for UK (Lloyd’s Managing Agent) and Luxembourg based risk carriers and other subsidiary entities within your remit.
• Board and committee support including the review of meeting paper, collation and distribution of board packs, ensuring arrangements in place for smooth running of meetings in multiple European jurisdictions.
• Provide end-to-end secretariat and governance support for boards and committees across the entity portfolio, including review, collation and timely distribution of meeting papers, agenda-setting, logistical arrangements across jurisdictions, and drafting accurate minutes and action logs.
• Act as owner for executive level and board level committee governance to ensure forums operate consistently within their terms of reference, are appropriately coordinated and connected, and that material matters are escalated effectively through the governance structure.
• Support governance activities relating to board composition and effectiveness, including director skills reviews, induction/training and board effectiveness reviews.
• Supporting continued enhancement of board and committee papers to ensure they drive effective debate, challenge and outcomes at board and committee meetings.
• Liaising confidently and professionally with executive and non executive directors, senior stakeholders and external advisers.
• Drafting clear and accurate minutes and actions in a timely manner.
• Supporting the legal team with complex corporate transactions for entities within the remit of the team.
• Ensuring statutory obligations are completed for all entities in your remit and those within the remit of the wider team.
• As a mentor of junior members of the team, you will inspire the team to high levels of engagement and business outcomes by taking actions that support a high performing, equitable and inclusive culture.
• Overseeing the team with the management of Diligent Entities ensuring it remains the single source of truth for all legal entity information within the remit of the team.
• Overseeing the team with the preparation of statutory filings with UK Companies House and overseas company registrars, including the updating of branch registers.
• Oversight of the maintenance of the Company Secretary Intranet page.
• Supporting the junior member of the team with due diligence and KYC requests.
• Accurate drafting of governance documents, including the preparation of governance reports, terms of reference, Section 172 Statements, Wates Principles, and procedure documents.
• Other ad-hoc duties, as required.
• Adherence to all relevant regulatory requirements forms part of your role, and the demonstration of behaviours as set out in the Conduct Risk Policy, as they relate to your role, is core to LSM's commitment to our Liberty Values, placing customers at the centre of our business and behaving with integrity. LSM expects you to understand your responsibilities relating to…