Executive Assistant To CEO

Salary: £32,000 - £34,000 per year

Contract Type:
Fixed term for 24 months, with possible scope to extend subject to budget considerations

Location:

UK (minimum 2 days per week in the London office)

Work Pattern:
Full-time, 37.5 hours per week with the opportunity for flexible working hours

Reporting To:
Chief of Staff (Executive Office), with regular contact with the CEO

Please submit an anonymised CV and covering letter (please remove any identifying details such as name, address, photos) by midnight on 3rd March via the Workable link.

Your covering letter should outline:

• Your motivations for applying to this role and what about our mission resonates with you.
• Experience (professional, voluntary or lived) that makes you a great fit for this role in line with our values and the criteria outlined in this job description.
• How this role fits into your career plans.

Interviews are expected to take place over two stages as follows:

• First panel interview:
  Monday 16th March (30 minute pre-interview task followed by 45 minute panel interview)
• Final interview:
  Tuesday 24th March (45 minute panel interview)

We’re looking for a proactive, thoughtful and highly organised individual to play a central role in the smooth running of Mission 44. This is an exciting opportunity to work at the heart of the organisation - closely supporting the Chief Executive Officer, coordinating key meetings and communications, supporting effective governance and decision-making processes, and helping ensure that our strategic priorities move forward.

You’ll also often act as a first point of contact for Mission 44, so we’re looking for someone who is collaborative, professional and confident in engaging with a wide range of people.

This role offers significant responsibility, visibility, and variety, and is ideal for someone who thrives in a dynamic environment and is excited by the chance to grow, learn, and make a meaningful contribution to Mission 44’s mission. If you enjoy enabling others to do their best work, have strong judgement, and can stay calm and solutions-focused in a fast-moving environment, we’d love to hear from you.

• Provide high-quality, proactive executive support to the CEO, ensuring they are able to operate effectively and efficiently in a fast-paced environment.
• Manage the CEO’s complex and evolving diary, including scheduling internal and external meetings, prioritising requests, anticipating conflicts, and ensuring time is protected for strategic priorities.
• Coordinate all CEO travel and logistics, including itineraries, briefings, and expense processing, ensuring a seamless and well-prepared experience.
• Act as a trusted first point of contact for the CEO, handling enquiries with discretion and professionalism and ensuring timely, high-quality communication with internal and external stakeholders.

• Support the effective functioning of Mission 44’s Board and governance cycle, working closely with the Chief of Staff to coordinate Board and Committee meetings throughout the year.
• Manage end-to-end logistics for Board and Committee meetings, including scheduling, circulation of papers, and maintaining a forward planner for the governance calendar.
• Support the preparation and circulation of high-quality Board materials, ensuring papers are accurate, timely, and clearly presented.

• Play a hands-on role in delivering the smooth and effective operation of the Executive Office, coordinating meetings and supporting priorities to be executed to a high standard and on time.
• Track actions and decisions arising from Board, SLT, and Executive Office meetings, following up with owners to support delivery and accountability across the organisation.
• Contribute to the delivery of key organisational moments, such as team and SLT away days and Board meetings, supporting planning, logistics, and on-the-day execution.
• Actively contribute to a positive, values-led culture by modelling professionalism, collaboration, and a delivery-focused mindset…