Bishop of Edmonton’s Administration Assistant

JOB DESCRIPTION

About the London Diocese Fund (LDF) and the Diocese of London. The Diocese of London is the group of Church of England organisations located in North London. It comprises of c400 parishes north of the River Thames and within the M25 motorway, and also includes schools, chaplaincies, missional communities, and other organisations. The LDF is the employment body and the central team that serves and supports the Diocese of London.

Mission: For every Londoner to encounter the love of God in Christ.

Values: Creative, Together, Thriving, Respectful

Ambitions: Confident Disciples, Compassionate Communities, Creative Growth.

Priorities: Growing Younger, Safer Churches, Striving for Racial Justice - to reach every Londoner, we need to reflect the diversity of our city and be a welcoming, safe place.

The purpose of the Administration Assistant role is to provide comprehensive administrative support to the Bishop of the Edmonton Episcopal area, ensuring efficient handling of communications, management of schedules, and maintenance of records. Additionally, the Administration Assistant plays a vital role in upholding confidentiality and assisting with safeguarding.

This is a 12 months fixed term contract with the possibility of extension for a further 12 months.

Place of work will be situated at London Diocesan House, 36 Causton Street, SW1P 4AU
.

• Handle mail, inquiries, telephone calls, emails, and all other incoming communications.
• Draft letters and documents as requested.
• Contributing to the maintenance of central databases (People System, CMS, Crockfords).
• Liaise with the Director of Ministry to ensure the effective administration of the Ordination of Priests and Deacons.
• Coordinate domestic and overseas travel for the line manager as required.
• Organise, facilitate, provide agendas and take minutes of meetings or as requested.
• Compile the newsletter and other general communications as required.
• Uphold the security and confidentiality of the office, including managing confidential documents and securing the office.
• Coordinate the renewal and issuance of permissions for clergy and laity in conjunction with Area Administrator.
• Holding the big picture and history of events in the Episcopal Area, where relevant to the Bishop’s work. Advising the Bishop (or team) as necessary and appropriate of any historical information impacting current events. Making appropriate linkages.
• Have an awareness of the weekly/annual cycle of events e.g., confirmations, ordinations, college leavers etc.

• Provide a friendly and professional welcome to visitors of the line manager.
• Coordinate and facilitate events, including seminars, conferences, residentials, interviews, and social events, and liaise with external parties such as caterers as required.

• Ensure safer recruitment processes are followed when an appointment is made.
• Monitor the visa status of clergy who do not have British Citizenship or the Right to Remain, in conjunction with the HR Team at Diocesan House, as required.
• Monitor all clergy, licensed lay ministers and those with permission to officiate to ensure they are up-to-date with their DBS and Safeguarding Training.
• Manage the clergy ‘blue files’ in accordance with GDPR including ensuring blue files are available for statutory services when requested (e.g. police)
• Handling and being privy to highly sensitive and challenging information inclusive of blue files, historic, and ongoing safeguarding concerns.
• Identifying appropriate action in response to pastoral situations as they occur (e.g. Clergy person or other in crisis; deliverance queries; safeguarding concerns).

• Undertake any other duties commensurate with the role.

Education And Experience:

• Experience working in an administration role.

Knowledge And

Skills:

• Administratively efficient
• IT proficiency (MS Office)
• Ability to work confidentially and in line with safeguarding policy
• High standard of literacy and numeracy
• The ability to work effectively under pressure and to deadlines

Other Requirements:

• Empathetic to the mission and…